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When and where

  • Date: 09.01.2023
  • Time: 7:00 pm
  • Location: Council Chamber, Town Hall, Higher Market Street, Penryn TR10 8LT

Documents

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Public participation

Members of the public wishing to speak regarding items on the agenda will need to make a request to the Town Clerk before noon (12:00 pm) on the day of the meeting. Please also make sure you have read the Protocol for Public Speaking at Council Meetings.

This is a public meeting. It could be filmed or recorded by broadcasters, the media, or members of the public. We aim to ensure that members of the public are not filmed without consent but cannot guarantee it. Especially if you are speaking or taking an active role. If you are speaking during a virtual meeting with your camera switched on, it will be broadcast and recorded as part of our live stream.


Agenda

Dear Resident – You are hereby invited to attend a meeting of Penryn Town Council to be held on Monday 9 January 2023 at 7pm in the Council Chamber, Penryn Town Hall, Higher Market Street, Penryn TR10 8LT  for the transaction of the undermentioned business.

PLEASE NOTE: This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public.  Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role

1. Apologies

To receive apologies for non-attendance

2. Declarations of interest and dispensations

To receive declarations of interest in respect of any item on this agenda and to consider requests from Members for dispensations.

3. Presentation from Megan Beck – Penryn Methodist Church

To receive a presentation from Megan Beck regarding proposed plans for Penryn Methodist Church following its closure, and to consider if the Town Council wishes to support the project.

4. Public participation

Members of public who wish to speak should contact the Town Council by 12.00p.m. on Monday 9 January 2023 to register.  An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.

5. Minutes

  • To approve as a correct record minutes 108 to 112 of the meeting of the Council (budgets) held on 28 November 2022

6. Committee minutes

  • To note the minutes of the meeting of the Events Committee held on 10 November 2022
  • To note the minutes of the meeting of the Planning Committee held on 21 November 2022
  • To note the minutes of the meeting of the Planning Committee held on 19 December 2022
  • To note the minutes of the meeting of the Staffing Committee held on 22 December 2022

7. Minutes from outside groups

  • To note the minutes of the Falmouth and Penryn Community Network Panel held on Tuesday 15 November 2022

8. Correspondence

To receive items of correspondence relevant to the Council.

9. Mayor’s announcements and engagements

To note the Mayor’s Engagements between 14 November and 8 January 2023 and to make any announcements

10. Representations by Cornwall Council members and reports from Councillors attending external meetings

  • To receive a report from the Cornwall Councillor(s) representing Penryn
  • To receive any reports from Councillors attending external meetings

11. Town Clerk report

To receive an update report from the Town Clerk

12. Accounts – 1 November to 30 November 2022

To approve a list of accounts paid and the monthly statement for the period 1 November to 30 November 2022

13. Community grants

To consider requests for Community Grants

  • Jumblies Day Nursery
  • Penryn Rowing Club

14. Consultation on Property Assets in Penryn

To consider the consultation on the following property assets in Penryn and to submit the Council’s comments:

  • Verge at Parkengue
  • Land adjacent to Belhay

15. Consultation on the proposed Cornwall devolution deal

To consider the consultation on the proposed Cornwall devolution deal and submit the Town Council’s comments before the closing date

16. Planning committee – full Council

To consider a proposal to bring planning applications within Council meetings rather than having a separate committee

17. Grit bin requests

To consider the requests for grit bins

18. Budget 2023/24

To approve the budget for the 2023/2024 financial year and agree the precept


Minutes

The numbering of minutes is sequential and continues from the previous meeting’s minutes, the numbering restarts at the Annual Meeting of the Council.

MINUTES OF THE MEETING OF THE COUNCIL OF PENRYN HELD ON MONDAY 9 JANUARY 2023 AT 7:00PM IN THE COUNCIL CHAMBER, TOWN HALL, HIGHER MARKET STREET, PENRYN

 

Councillors present:  Tucker

In attendance:  Helen Perry (Town Clerk), Rob Oliver (Finance Officer)

Members of the public in attendance: Megan Beck – Grays Wharf

113. Apologies

Apologies for absence were received from Councillors Grant (away), Bennett (ill), Ronchetti (family commitment) and Wenmoth (ill).

Councillor Langan was absent, no apology given.

114. Declarations of interest and dispensations

Councillors Doyle and Williams declared a non-registrable interest in agenda item 3 – Presentation by Megan Beck

115. Presentation from Megan Beck – Penryn Methodist Church

Having earlier in the meeting declared a non-registrable interest, Councillors Doyle and Williams left the room and did not take part in the item.

Megan Beck gave a PowerPoint presentation outlining the aspirations of Gray’s Wharf to possibly take over the school buildings and Methodist Church following its closure and turn the space into an arts/community hub.

Following the completion of the presentation, Councillors Doyle and Williams returned to the meeting.

116. Public participation

No requests had been received from members of the public wishing to speak at the meeting

117. Minutes

RESOLVED that minute numbers 108 to 112 of the meeting of the Council (Budgets) held on 28 November 2022 be approved and signed as a correct record.

Proposed by Councillor Williams and seconded by Councillor Doyle

118. Committee minutes

  • The minutes of the meeting of the Events Committee held on 10 November 2022 were noted
  • The minutes of the meeting of the Planning Committee held on 21 November 2022 were noted
  • The minutes of the meeting of the Planning Committee held on 19 December 2022 were noted
  • The minutes of the meeting of the Staffing Committee held on 22 December 2022 were noted

119. Minutes from outside groups

  • The minutes of the meeting of the Falmouth and Penryn Community Network Panel held on Tuesday 15 November 2022 were noted

120. Correspondence

  • External Auditor – an email from the Smaller Authorities Audit Appointments (SAAA) confirming the auditors for the 5-year period 2022-23 until 2026-27 as BDO LLP.
  • Let Cornwall Decide – an email to say thank-you for the council’s commitment to Cornish democracy, by passing a motion requesting a referendum on a Mayor for Cornwall

121. Mayor’s announcements and engagements

The Mayor’s announcements and engagements for the period 14 November 2022 to 8 January 2023 were noted.

122. Representations by Cornwall Council members and reports from Councillors attending external meetings

  • No report was given by Cornwall Councillor Widdon as councillors had received a full update at the planning meeting held on 19 December 2022. Although, if required she would give an update on the debate at the Cornwall Council meeting regarding the Cornwall devolution deal and having a Mayor for Cornwall.
  • Councillor Russell reported that he had attended the Falmouth and Penryn Conservation Area Advisory Committee (F&PCAAC).

123. Town Clerk report

The Town Clerk’s report was noted

124. Accounts – 1 November to 30 November 2022

RESOLVED that the list of accounts paid and the monthly statement for the period 1 November to 30 November 2022 be approved

Proposed by Councillor Widdon and seconded by Councillor Kirby

125. Community grants

There were two requests for community grants, Jumblies Day Nursery and Penryn Rowing Club

  • Jumblies Day Nursery

It was RESOLVED that, in accordance with sections 1-8 of Part 1 of the Localism Act 2011 (General Power of Competence), a grant of £300 is awarded towards the cost of transport to take the children to a beach or woodland to explore the natural environment.

Proposed by Councillor May and seconded by Councillor Kirby

  • Penryn Rowing Club

It was RESOLVED that, in accordance with section 19 of the Local Government (Miscellaneous Provisions) Act 1976 a grant of £300 be awarded to assist with the purchase of new life jackets due to the introduction of new legislation.

Proposed by Councillor May and seconded by Councillor Kirby

126. Consultation on Property Assets in Penryn

A discussion took place regarding the two areas Parkengue and Belhay that Cornwall Council is considering for disposal and the pros/cons of taking over each of the site.

It was RESOLVED that the Council requests to acquire the verge at Parkengue from Cornwall Council, subject to the transfer of land being free/very low cost.

Proposed by Councillor Widdon and seconded by Councillor Kirby

RESOLVED that the transfer of the verge at Belhay, Penryn is not requested

Proposed by Councillor Widdon and seconded by Councillor May

127. Consultation on the proposed Cornwall devolution deal

Councillor Widdon updated members on the meeting at Cornwall Council regarding the request for a countywide referendum on having a Mayor for Cornwall.

RESOLVED that the item is deferred to the February Council meeting, Councillors are requested to send their views to the Town Clerk by 31 January 2023.  The Town Clerk will compile the views of the Councillor submissions and present a draft response to the consultation at the February Council meeting.

Proposed by Councillor Tucker and seconded by Councillor Williams

128. Planning committee – full Council

A discussion took place regarding the duration of the Council and planning meetings and if the planning committee was to be disbanded, how frequent the Council meetings should be held.

RESOLVED that the planning committee be disbanded following the completion of the meeting scheduled for Monday 20 February 2023.  All future planning applications will be discussed at meetings of full Council.

Proposed by Councillor Hanks and seconded by Councillor Kirby

It was further RESOLVED that the meeting scheduled would remain with the Council meeting on the first Monday of the month, where possible.  The first Council meeting to include planning applications will be Monday 6 March 2023.

Proposed by Councillor Widdon and seconded by Councillor May

129. Grit bin requests

The Finance Officer reported that since the ‘cold snap’ we had received numerous requests to either replace or install new grit bins.

The Finance Officer also confirmed an allowance for the purchase of the requested bins had been entered as an outturn in the budget calculations.

Locations for new bins will need to be approved by the highways team at Cormac to ensure they are not placed in an ‘unsafe’ area.

RESOLVED that the Council approves the purchase of nine grit bins for the location as listed in the chart below:

Grit Bin Location   New/Replacement
Lanoweth, Packsaddle   Replacement
Helston Road, Opposite No. 80 Helston Road Replacement
Foxstanton Drive Near Car Park New Bin
Trelowen Drive (2) Requested for the two sloped areas New Bins (2)
Hill Head/Glasney Terrace Hill Head/Glasney Terrace junction New Bin
Bronescombe Close Half way down, there is a grit bin at the top New Bin
College Hill/Glasney Place Hill Head/Glasney Place junction New Bin
Saracen Way Opposite the walkway to the Doctors Surgery Replacement Bin
Total

9

 

Proposed by Councillor Widdon and seconded by Councillor Milan

130. Budget 2023/24

The Finance Officer presented the budget and confirmed the following amendments had been made since the first draft was presented in November 2022:

  • Salaries/Pensions – the full-time caretaker resigned in December 2022, a decision has been made by the staffing committee to reduce the position to a 20 hour per week contract, and the predicted cost has been reduced accordingly.
  • Kitchen (Temperance Hall) – the budget has been increased to allow for the replacement of the appliances/flooring and the additional works that may be required due to the recent leak.
  • Flooring Projects – increased to include the replacement of the floor covering on the stairs that goes to the Council Chamber, the price of the tiles has also increased.
  • Gas/Electricity – budgets have been further increased due to the continual climb in prices.

The unmetered supply for the CCTV is still being investigated/disputed, discussions have been had with Cornwall Council, other local councils and the electrician Peter Wheeler has contacted national grid to raise a complaint.

The budget as presented will result in a decrease of £1.24/year or 0.91% for a Band D taxpayer

RESOLVED that;

  • the annual budget as set out in the appendix “2nd draft budget 2023-24” of the Budget Presentation 2023/24 report presented to the Council on 9 January 2223 is approved
  • the precept is set at £313,450 for the 2023/24 financial year
  • the Town Clerk, on behalf of the Council notifies Cornwall Council of the precept request for the 2023/24 financial year

Proposed by Councillor May and seconded by Councillor Widdon

There being no further business to transact, the meeting closed at 8:08pm