Full Council Meeting 7 August 2023

Agenda

Dear Resident – You are hereby invited to attend a meeting of Penryn Town Council to be held on Monday 7 August 2023 at 7pm in Council Chamber,  Town Hall, Higher Market Street, Penryn TR10 8LT  for the transaction of the undermentioned business.

PLEASE NOTE: This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public.  Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role

Applications

Planning applications that will be discussed at this meeting are as follows:

PA23/03955

• Address: Dowager Cottage, Durgan Lane, Penryn
• Description of work: The proposed development is a rear extension to an existing dwelling with a proposed connection between the existing dwelling and an existing garage. Additionally, the existing side extension will be removed and the existing roof will be replaced.  Further internal changes will be made.
• Applicant: Nr Clive Denny
• Response deadline: 8 August 2023

PA23/04258

• Address: Land North West if High Cross, Enys, Penryn
• Description of work: Conversion of former stables (last used as a commercial builders store) to a single dwelling house without compliance with condition 2 of decision notice PA21/01808 dated 27/05/2021
• Applicant: Mr and Mrs Sid Goodwin
• Response deadline: 8 August 2023

PA23/05577

• Address: 7 Poltisko Terrace, Penryn
• Description of work: Construction of rear single storey extension.
• Applicant: Homer
• Response deadline:  8 August 2023

PA23/05595

• Address: 3 Bank Cottages, Higher Market Street, Penryn
• Description of work: Replacement of windows
• Applicant: Ms Elly Sheard
• Response deadline: 8 August 2023

PA23/05597

• Address: 6 Audierne, The Terrace, Penryn
• Description of work: Replacement doors/windows
• Applicant: Mr K Nyugem, Livewest, c/o Wrekin Windows
• Response deadline: 18 August 2023

PA23/05949

• Address: 17 Helland Gardens, Penryn
• Description of work: Proposed extension
• Applicant: Mr and Mrs D Croft
• Response Deadline: 21 August 2023

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1. Apologies

To receive apologies for non-attendance

2. Declarations of interest and dispensations

To receive declarations of interest in respect of any item on this agenda and to consider requests from Members for dispensations.

3. Public participation

Members of public who wish to speak should contact the Town Council by 12.00p.m. on Monday 7 August 2023 to register.  An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.

4. Presentation – Plastic Free Penryn

To receive a presentation regarding a campaign plastic-free status for Penryn

5. Minutes

• To approve as a correct record minutes 36 to 56 of the meeting of the Council held on 3 July 2023

6. Committee minutes

• To note the minutes of the meeting of the Events Committee held on 11 July 2022

7. Minutes from outside bodies

• To note the minutes of the meeting of the Falmouth and Penryn Conservation Areas Advisory Committee held on 12 June 2023
• To note the minutes of the inaugural meeting of the Falmouth and Penryn Community Area Partnership held on 20 June 2023

8. Correspondence

To receive items of correspondence relevant to the Council including:

• Supportmatch Homeshare
• Extension to Ticket Office Consultation

9. Planning applications

To consider the planning applications submitted for observations

10. Planning  decision notices

To receive the Town and Country planning act decisions from the local planning authority

11.  Mayor’s announcements and engagements

To note the Mayor’s Engagements between 5 June 2023 and 2 July 2023 and to make any announcements

12. Representations by Cornwall Council members and reports from Councillors attending external meetings

• To receive a report from the Cornwall Councillor(s) representing Penryn
• To receive any reports from Councillors attending external meetings

13. Town Clerk report

To receive an update report from the Town Clerk

14. Accounts – 1 June to 30 June 2023

To approve the list of accounts paid and the monthly statement for the period 1 June to 30 June 2023

15. Community grants

To consider requests for community grants

• Carnon Carers

16. Memorial Gardens Tree Survey

To receive the Memorial Gardens Tree Survey Report

17. Events Committee replacement

To appoint a Councillor to fill the vacant seat on the Events Committee

18. Exclusion of press and public

To resolve that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960 the press and public be excluded from the meeting during consideration of the following items by reason of the confidential nature of the items.  Proceedings, apart from any resolutions passed, shall remain confidential.

19. Flooring projects – various locations

To appoint a contractor for the Council’s flooring projects

20. Glebe cemetery preparation of additional land

To appoint a contractor to clear the additional land at the Glebe Cemetery

21. Replacement kitchen – Library

To appoint a contractor for the installation of the library kitchen

22. Replacement kitchen – Temperance Hall

To appoint a contractor for the installation of the Temperance Hall kitchen

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Minutes – to follow

The numbering of minutes is sequential and continues from the previous meeting’s minutes, the numbering restarts at the Annual Meeting of the Council.

MINUTES OF THE MEETING OF THE COUNCIL OF PENRYN HELD ON MONDAY 7 AUGUST 2023 AT 7:00PM IN THE COUNCIL CHAMBER, TOWN HALL, HIGHER MARKET STREET, PENRYN TR10 8LT

Councillors present:  Tucker (Town Mayor), May (Deputy Mayor), Bennett, Doyle, Grant, Harrison, Kirby, Milan, Orchel, Ronchetti, Russell, Wenmoth, Widdon and Williams

In attendance:  Robert Oliver (Finance Officer), Linda Body (Administration Officer)

Members of the public in attendance:  One

57. Apologies

Apologies for absence were received from Councillor Hanks and Davies (both away).

58. Declarations of interest and dispensations

There were no declarations of interest or requests for dispensations.

59. Public participation

The Mayor reported that one member of the public had requested to speak, a local resident, regarding agenda item 16 – Memorial Gardens Tree Survey.

The local resident explained that during the recent high winds she had issues with falling branches from the trees in the Memorial Garden, these had nearly hit her parked car. She felt that the tree survey didn’t go far enough and the trees needed cutting back and thinning.

The Council advised the local resident that they will discuss the issue when reaching agenda item 16.

60. Presentation – Plastic Free Penryn

Plastic Free Penryn were not in attendance the presentation therefore didn’t take place.

61. Minutes

RESOLVED that minute numbers 36 to 56 of the meeting of the Council held on 3 July 2023 be approved and signed as a correct record.

Proposed by Councillor Widdon and seconded by Councillor Doyle

Councillor May asked if any feedback had been received on item 56, Press release – Permarin toilets, the Finance Officer was unaware of anything but will confirm after speaking to the Town Clerk.

62. Committee minutes

• The minutes of the meeting of the Events Committee held on 11 July 2023 were noted

Councillor Wenmoth questioned why the staffing minutes from 19 July 2023 were not included, Finance Officer to discuss with the Town Clerk and respond to the Council.

63. Minutes from outside groups

• The minutes of the meeting of the Falmouth and Penryn Conservation Areas Advisory Committee held on 12 June 2023 were noted.
• The minutes of the meeting of the Falmouth and Penryn Community Area Partnership held on 20 June 2023 were noted.

Councillor May advised that she had been contacted by the Chairman of the Community Area Partnership (was Community Network Panel) they are seeking a regular representative for Penryn. Councillor Orchel will represent the Council going forward.

64. Correspondence

• Councillor Wenmoth requested more details on the Supportmatch Homeshare scheme and clarification if this impacts on Council Tax, Councillor Widdon advised that it does but this is offset by fees.
• In response to the Ticket Office consultation Councillor May urged Councillors to comment on plans if it impacts upon them.

65. Planning applications

The Administration Officer presented the planning applications:

PA23/03955 – Dowager Cottage, Durgan Lane, Penryn

The proposed development is a rear extension to an existing dwelling with a proposed connection between the existing dwelling and an existing garage. Additionally, the existing side extension will be removed and the existing roof will be replaced. Further internal changes will be made.

RESOLVED that the Town Council has ‘No Objections.

Proposed Councillor May and seconded by Councillor Grant

PA23/04258 – Land North West of High Cross, Enys, Penryn

Conversion of former stables (last used as a commercial builders store) to a single dwelling house without compliance with condition 2 of decision notice PA21/01808 dated 27/05/2021

RESOLVED that the Council has ‘No objections’, however, the Council would like to add a clause stating that no future work/extensions to the current size of the property and any additional builds on the surrounding site, be permitted.
All works to be completed to the satisfaction of the Climate Emergency DPD. .

Proposed by Councillor Widdon and seconded by Councillor May

PA23/05577 – 7 Poltisko Terrace, Penryn

Construction of rear single story extension.

RESOLVED that the Council has ‘No Objections’.

Proposed by Councillor Ronchetti and seconded by Councillor Grant

PA23/05595 – 3 Bank Cottages, Higher Market Street, Penryn

Replacement of windows.

RESOLVED that the Council ‘OBJECT, due to Policy 18 of Penryn Neighbourhood Plan and its objectives.

Proposed by Councillor May and seconded by Councillor Wenmoth

PA23/05597 – 6 Audierne, The Terrace, Penryn

Replacement doors/windows

RESOLVED that the Council ‘OBJECT, due to Policy 18 of Penryn Neighbourhood Plan and its objectives.

Proposed by Councillor May and seconded by Councillor Widdon

PA23/05949 – 17 Helland Gardens, Penryn, TR10 8LY

Proposed Extension

RESOLVED that the Council has ‘No Objections’.

Proposed by Councillor Widdon and seconded by Councillor Williams

66. Planning decision notices

The planning decision notices received since the Council meeting on 3 July 2023 were noted.

67. Mayor’s announcements and engagements

The Mayor’s announcements and engagements for the period 3 July 2023 to 6 August 2023 were noted.

68. Representations by Cornwall Council members and reports from Councillors attending external meetings

Cornwall Councillor Widdon reported;

• Community Capacity Funding – Extra funding available. Councils are struggling to secure funding this could be a way to try, it’s for an ‘extending service’ rather than a repair.
• Local Area Energy Plan – Cornwall is one of the first areas to have this plan, potentially could lead to more schemes and savings in the long term.
• ATM Removals – Large numbers of ATM’s are being removed. The post office can support most banking facilities and generally free of charge.
• A30, Chiverton to Carland Cross – Email update sent to the Finance Officer which is to be distributed after the meeting.
• Cornwall Energy Recovery Centre – Cornwall Councillor has visited the impressive site in St Dennis. Uses waste that is left after recycling as fuel to generate sustainable energy.
• Treliske Hospital – Currently in the process of upgrading 7 departments. Other works include relocating departments and a new children’s hospital, all works due to be completed by August 2028.
• Studytel Building – No further update from the last meeting, Cornwall Council have still received assurances that the building will be completed August 2024.
• Tree Removal, Penryn Surgery – Trees have been removed from the surgery to allow for a staff wellbeing garden. This did cause some disruption to wildlife, any concerns should be addressed to the tree officer at Cornwall Council.
• Permarin Car Park – Initially 20 long stay spaces had been earmarked, however 50% of the spaces has now been requested, due to find out in September 2023.

69. Town Clerk report

The Town Clerk’s report was noted.

Councillor May questioned how the change in CCTV services could impact the town Council. The Finance Officer advised that CCTV services could be available through Falmouth Town Council.

RESOLVED that the Council record a minute thanking Robert Oliver – Finance Officer and Linda Body – Administration Officer for their time and effort in applying for grants for the town Council.

Proposed by Councillor May and seconded by Councillor Williams

70. Accounts – 1 June to 30 June 2023

Councillor May declared an interest and left the room.

RESOLVED that the list of accounts paid and the monthly statement for the period 1 June to 30 June 2023 be approved.

Proposed by Councillor Grant and seconded by Councillor Milan

On completion of this resolution Councillor May returned to the room.

71. Community grants

There was a request for a community grant from Carnon Carers

It was RESOLVED that, in accordance with sections 1-8 of Part 1 of the Localism Act 2011 (General Power of Competence), a grant of £200 be awarded to help the group celebrate their 25^th year.

Proposed by Councillor Grant and seconded by Councillor Bennett

72. Memorial Gardens Tree Survey

RESOLVED that the works listed in the tree survey are completed, Finance Officer to provide costs for the next Council meeting.

Proposed by Councillor Wenmoth and seconded by Councillor May

73. Events Committee replacement

It was RESOLVED that Councillor Hanks be an appointed as a member of the Events Committee

Proposed by Councillor Widdon and seconded by Councillor May

74. Exclusion of press and public

It was RESOLVED that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960, the public and press be excluded from the meeting during the consideration of the following items by reasons of the confidential nature of the item.  Proceedings, apart from any resolutions passed, shall remain confidential.

Proposed by Councillor May and seconded by Councillor Grant

75. Flooring projects – various locations

RESOLVED that the Council appoints Profession Flooring Installation to complete works in the Museum office (£225), Temperance Hall stage area (£800) and Council Chamber stairs (£775) as per the recommendation.

Proposed by Councillor May and seconded by Councillor Grant

76. Glebe cemetery preparation of additional land

RESOLVED that the Council appoints JWB Contractors Ltd to prepare the additional cemetery land at a cost of £1,425 as per the recommendation.

Proposed by Councillor May and seconded by Councillor Williams

77. Replacement kitchen – Library

RESOLVED that the Council amend the recommendation and remove the oven unit and hob from the kitchen replacement as it’s deemed not necessary. The Council appoints Howdens to supply the kitchen at a max cost of £3249.75. Vespa Cornwall Ltd are appointed to fit the kitchen at a cost of £1,024.

Proposed by Councillor May and seconded by Councillor Grant

78. Replacement kitchen – Temperance Hall

RESOLVED that the Council appoint Howdens to supply the kitchen at a cost of £6,714.29. Vespa Cornwall Ltd are appointed to fit the kitchen at a cost of £3,584.

Proposed by Councillor Bennett and seconded by Councillor Grant

 

There being no further business to transact, the meeting was closed at 8:33pm