Full Council Meeting 6 February 2023

Agenda

Dear Resident – You are hereby invited to attend a meeting of Penryn Town Council to be held on Monday 6 February 2023 at 7pm in the Council Chamber, Penryn Town Hall, Higher Market Street, Penryn TR10 8LT  for the transaction of the undermentioned business.

PLEASE NOTE: This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public.  Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role

1. Apologies

To receive apologies for non-attendance

2. Declarations of interest and dispensations

To receive declarations of interest in respect of any item on this agenda and to consider requests from Members for dispensations.

3. Public participation

Members of public who wish to speak should contact the Town Council by 12.00p.m. on Monday 6 February 2023 to register.  An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.

4. Minutes

• To approve as a correct record minutes 113to 131 of the meeting of the Council  held on 9 January 2023

5. Committee minutes

• To note the minutes of the meeting of the Planning Committee held on 16 January 2023

6. Minutes from outside groups

• To note the minutes of the Falmouth and Penryn Community Network Panel held on Tuesday 17 January 2023

7. Correspondence

To receive items of correspondence relevant to the Council.

8. Mayor’s announcements and engagements

To note the Mayor’s Engagements between 9 January and 5 February 2023 and to make any announcements

9. Representations by Cornwall Council members and reports from Councillors attending external meetings

• To receive a report from the Cornwall Councillor(s) representing Penryn
• To receive any reports from Councillors attending external meetings

10. Town Clerk report

To receive an update report from the Town Clerk

11. Accounts – 1 December to 31 December 2022

To approve a list of accounts paid and the monthly statement for the period 1 December to 31 December 2022

12. Councillor Resignations

To note the resignations of Councillors Langan and Jordan and to receive an update on the vacancies.

13. Selection of the Town Mayor for the 2023/2024 municipal year

To select a Town Mayor for the municipal/civic year 2023/2024

14. Letter of Support – Grays Wharf – Chapel & School Room Project

To resolve to write a letter of support for Grays Wharf regarding the Chapel and School Room Project

15. Projects update

To receive an update on the current progress of the Council’s projects

16. Investment Strategy Policy Review

To review the Invest Strategy Policy

17. Review of Internal Controls

To review the effectiveness of internal controls

18. Risk Management Update

To note the updated risk management plan

19. Planning Protocol Update

To adopt the updated planning protocol following the planning committee being disbanded after completion of the February 2023 meeting.

20. Cornwall Devolution Deal

To compile the Town Council’s official response to the Cornwall Devolution deal and submit the response by the closing date of 17 February 2023

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Minutes

The numbering of minutes is sequential and continues from the previous meeting’s minutes, the numbering restarts at the Annual Meeting of the Council.

MINUTES OF THE MEETING OF THE COUNCIL OF PENRYN HELD ON MONDAY 6 FEBRUARY 2023 AT 7:00PM IN THE COUNCIL CHAMBER, TOWN HALL, HIGHER MARKET STREET, PENRYN

Councillors present:  Tucker (Town Mayor), May (Deputy Mayor), Doyle, Hanks, Harrison, Kirby, Milan, Ronchetti, Wenmoth, Widdon (from the point mentioned) and Williams

In attendance:  Helen Perry (Town Clerk)

Members of the public in attendance: none

132. Apologies

Apologies for absence were received from Councillors Grant (away), Bennett (ill) and Russell (away).

133. Declarations of interest and dispensations

Councillors Doyle and Williams declared a non-registrable interest in agenda item 14 – Letter of Support, Grays Wharf – Chapel and school room project.

134. Public participation

No requests had been received from members of the public wishing to speak at the meeting

135. Minutes

RESOLVED that minute numbers 113 to 131 of the meeting of the Council held on 9 January 2023 be approved and signed as a correct record.

Proposed by Councillor Wenmoth and seconded by Councillor Doyle

The Clerk confirmed she will notify Councillors when the grit bins have been installed.

136. Committee minutes

• The minutes of the meeting of the Planning Committee held on 16 January 2023 were noted.

137. Minutes from outside groups

• The minutes of the meeting of the Falmouth and Penryn Community Network Panel held on Tuesday 17 January 2023 were noted.

138. Correspondence

Councillor Widdon joined the meeting.

There were two items of correspondence

• Cornwallalc (CALC) – the AGM for CALC is scheduled for Tuesday 21 February at 7pm in the Shire Hall Suite, Bodmin.
• Reminder – Planning event, Helping Local Councils understand the Govt consultation on planning changes 2023, will be held via Microsoft Teams on Wednesday 8 February from 4:30pm to 5:30pm.

139. Mayor’s announcements and engagements

The Mayor’s announcements and engagements for the period 9 January 2023 to 5 February 2023 were noted.

140. Representations by Cornwall Council members and reports from Councillors attending external meetings

Councillor Widdon reported;

• Cornwall Council Budget – approved a budget uplift which will mean an increase in council tax, Councillor Widdon also explained ‘demand management’ to the members.
• Falmouth Event to help save money – an event had taken place where members of the public could receive advice about accessing funding for energy saving etc.

141. Town Clerk report

The Town Clerk’s report was noted.

142. Accounts – 1 December to 31 December 2022

RESOLVED that the list of accounts paid and the monthly statement for the period 1 December to 31 December 2022 be approved.

Proposed by Councillor May and seconded by Councillor Williams

143. Councillor Resignations

The resignations of Councillor Langan and Councillor Jordan were noted.  The Clerk confirmed that the notification to for electors to call for an election expires on the 8 February 2023.

RESOLVED that a letter is sent to Councillor Langan and Councillor Jordan on behalf of the Council thanking them for their contribution whilst on the Council.

Proposed by Councillor May and seconded by Councillor Tucker

144. Selection of the Town Mayor for the 2023/2024 municipal year

The Town Clerk reported that one nomination had been received for Councillor Tucker for Town Mayor for the 2023/24 municipal year.

It was RESOLVED that Councillor Tucker be selected as Town Mayor for the ensuing municipal year 2023/24.

Proposed by Councillor Wenmoth and seconded by Councillor Kirby

145. Letter of Support – Grays Wharf – Chapel & School Room Project

Having earlier in the meeting declared a non-registrable interest, Councillors Doyle and Williams left the room and did not take part in the debate or the vote.

RESOLVED that a letter be written, in support, in principle, of the Chapel and School Room project, where the buildings are used for art and community projects/events.

Proposed by Councillor May and seconded by Councillor Wenmoth

Following the above resolution Councillors Doyle and Williams returned to the meeting.

146. Projects update

The projects update report was noted.

147. Investment Strategy Policy Review

The Town Clerk reported that the Freedom of Information paragraph had been added to the Investment Strategy Policy.

RESOLVED that the updated investment strategy policy be adopted.

Proposed by Councillor May and seconded by Councillor Milan

Councillor Widdon reported that she had spoken with the Finance Officer and confirmed that the ethical banks that we have used are not accepting new investments.  The Finance Officer is looking for alternative banks.

148. Review of Internal Controls

The Council reviewed the internal controls.

RESOLVED that no changes are required to the Internal Controls

Proposed by Councillor Ronchetti and seconded by Councillor Wenmoth

149. Risk Management Update

The updated risk management plan was noted.

150. Planning Protocol Update

The Town Clerk reported that the planning protocol had been updated due to the planning committee being disbanded, references to the Chairman/Vice-chairman of the planning committee had been replaced with Chairman/Vice-chairman of the Council.

RESOLVED that the updated planning protocol policy be adopted.

Proposed by Councillor May and seconded by Councillor Kirby

151. Cornwall Devolution Deal

The proposed consultation response was circulated, the Town Clerk confirmed that the answer boxes ticked on the form, were the most popular response received.

Councillor Widdon confirmed that members of Cornwall Council were going to be given a free-vote whether to hold a referendum.

It was RESOLVED that the proposed consultation response as circulated be approved subject to the following additions:

• Q3 – Funding and support to develop a pipeline of transport schemes and create an integrated and reliable transport system – response to read ‘Very Important’.

Proposed Councillor May and seconded by Councillor Widdon

• Q6 – Addition of “Let everyone decide, make sure it goes to a referendum”.

Proposed by Councillor Widdon and seconded by Councillor Hanks

There being no further business to transact, the meeting was closed at 7:39pm