Full Council Meeting 4 July 2022

Agenda

Dear Resident – You are hereby invited to attend a meeting of Penryn Town Council to be held on Monday 4 July 2022 at 7pm in the Council Chamber, Penryn Town Hall, Higher Market Street, Penryn TR10 8LT  for the transaction of the undermentioned business.

PLEASE NOTE: This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public.  Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role

1. Apologies

To receive apologies for non-attendance

2. Declarations of Interest and Dispensations

To receive declarations of interest in respect of any item on this agenda and to consider requests from Members for dispensations.

3. Public Participation

Members of public who wish to speak should contact the Town Council by 12.00p.m. on Monday 4 July 2022 to register.  An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.

4. Minutes

• To approve as a correct record minutes 12 to 36 of the meeting of the Council held on 6 June 2022

5. Committee Minutes

• To note the minutes of the meeting of the Events Committee held on 7 June 2022
• To note the minutes of the meeting of the Planning Committee held on 20 June 2022

6. Minutes from outside groups

• To note the minutes of the Place Shaping Board held on 21 June 2022

7. Correspondence

To receive items of correspondence relevant to the Council.

8. Mayor’s Announcements and Engagements

To note the Mayor’s Engagements between 6 June 2022 and 3 July 2022 and to make any announcements

9. Representations by Cornwall Council Members and Reports from Councillors Attending External Meetings

• To receive a report from the Cornwall Councillor(s) representing Penryn
• To receive any reports from Councillors attending external meetings

10. Town Clerk Report

To receive an update report from the Town Clerk

11. Accounts – 1 May to 31 May 2022

To approve a list of accounts paid and the monthly statement for the period 1 May to 31 May 2022

12. Community grants

To consider requests for Community Grants

• Grays Wharf

13. Review of Burial Fees

To review the burial fees for the Glebe Cemetery

14. S106

To receive an update

15. Topography study of Commercial Road

To approve the expenditure of £2,700 to carry out a topography study of Commercial Road

16. Risk Management

To note the updated risk management plan

17. Projects update

To receive an update of the current projects being undertaken by the Council

18. Emergency and Flood Plan

 

19. Penryn Town Local Trust

 

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Minutes

The numbering of minutes is sequential and continues from the previous meeting’s minutes, the numbering restarts at the Annual Meeting of the Council.

MINUTES OF THE MEETING OF THE COUNCIL OF PENRYN HELD ON MONDAY 4 JULY 2022 AT 7:00PM IN THE COUNCIL CHAMBER, TOWN HALL, HIGHER MARKET STREET, PENRYN

Councillors present:  Tucker (Town Mayor), May (Deputy Mayor), Doyle, Grant, Hanks, Harrison, Hernandez, Jordan, Langan, Milan, Ronchetti, Wenmoth, Widdon and Williams

In Attendance:  Helen Perry (Town Clerk), Linda Body (Administration Officer), Ryan Morwood (Falmouth Packet)

37. Apologies

Apologies for absence were received from Councillors Kirby (ill) and Bennett (ill).

38. Declarations of Interest and Dispensations

There were no declarations of interest or requests for dispensations.

39. Public Participation

No requests had been received from members of the public wishing to speak at the meeting.

40. Minutes

RESOLVED that minute numbers 12 to 36 of the meeting of the Council held on 6 June 2022 be approved and signed as a correct record.

Proposed by Councillor Wenmoth and seconded by Councillor Langan

41. Committee Minutes

• The minutes of the meeting of the Events Committee held on 7 June 2022 were noted.
• The minutes of the meeting of the Planning Committee held on 20 June 2022 were noted.

42. Minutes from outside groups

• The minutes of the Place Shaping Board held on 21 June 2022 were noted.

43. Correspondence

The Town Clerk reported;

• Cornwall Council Standards Committee – there are two vacancies on the Standards Committee, one of which is for a Town and Parish Councillor. The term of appointment is for a period of four years, the closing date for applications is Monday 15 August at noon.  An allowance of £1,352 is payable.
• Garden Session – the next gardening session will take place on Friday 8 July at Trelawney Park from 10am to 1pm, all tools and equipment will be provided.
• Permarin Pocket Park Opening Event – the date of the opening event has been changed from 10 July to 16 August, the event will take place between 10am and 2 pm.
• Western Power – Excavation works to connect a new service will take place in Broad Street commencing on Monday 11 July.  Western Power are requesting residents do not park in this area during the works.

44. Mayor’s Announcements and Engagements

The Mayor’s Engagements for the period 6 June 2022 to 3 July 2022 were noted.

45. Representations by Cornwall Council Members and Reports from Councillors Attending External Meetings

Cornwall Councillor Widdon reported;

• PODS, Commercial Road Car Park – the pods will now be discussed at Cornwall Council’s planning meeting in August. Consideration should be given to holding a protest and to try to get the information in the press.  A brief discussion then took place regarding whether a protest should take place and if there are any available alternative sites.
• County Deal – discussions are taking place with the Government regarding a Level three County Deal. A level three deal would give Cornwall Council the greatest number of powers, however, this would mean that Cornwall would need an elected Mayor.
• Community Network Areas – they are currently looking at enlarging the community network areas, negotiations are taking place about where the borders should be changed.
• Student Block, Trevance – the developers are not responding regarding the student building at Parkengue, there is a possibility that due to changes in the regulations for the use of cladding, the existing cladding on the building will need to be changed. A request was made for ideas of how the open space (football pitch) next to the building can be improved.

Councillor Grant reported;

• Penryn Museum – the re-accreditation for the museum has been submitted, it may take up to six months to be approved. Local groups and clubs have been contacted to try to increase the footfall.

46. Town Clerk Report

The Town Clerk’s report was noted.

47. Accounts – 1 May to 31 May 2022

Having realised that a payment within the accounts was made to a family member, Councillor May declared an interest, left the room and did not take part in the discussions or the vote.

RESOLVED that the list of accounts paid and the monthly statement for the period 1 May to 31 May 2022 be approved

Proposed by Councillor Langan and seconded by Councillor Grant

Following the above resolution, Councillor May returned to the meeting

48. Community grants

There was one request for a community grant from Grays Wharf for funding towards a weekly creative social group.

It was RESOLVED that, in accordance with sections 1-8 of Part 1 of the Localism Act 2011 (General Power of Competence), a grant of £980 is awarded to Grays Wharf CIC.

Proposed by Councillor Langan and seconded by Councillor Grant

49. Review of Burial Fees

The Administration Officer gave an overview of the current burial prices and informed Councillors that it was difficult to a straight comparison with other Councils due to the varying charging structures.  After a lengthy discussion it was RESOLVED that;

• the burial fees are doubled
• the increases come into effect on 1 April 2023
• burial fees to be increased annually by RPI and presented to Council at the September meetings for approval.

Proposed by Councillor Ronchetti and seconded by Councillor Langan

50. S106

RESOLVED that the item is added to the September agenda for the Town Council to review and update the S106 priorities list.

Proposed by Councillor Langan and seconded by Councillor Ronchetti

51. Topography study of Commercial Road

It was RESOLVED that the expenditure of up to £2,700 be approved to complete the topographical study for the Rejuvenation of Commercial Road Project.

Proposed by Councillor May and seconded by Councillor Langan

52. Risk Management

The updated risk management plan was noted

53. Projects update

The projects update report was noted

54. Emergency and Flood Plan

The Administration Officer reported that she had met with Arthur Roberts from Cornwall Council who had assisted with the 2016 plans, the plans have been reviewed and need to be populated with the details of community wardens, co-ordinators etc.  Due to the Stuart Stephen Memorial Hall being unavailable to be used, another hall will be required.

A brief general discussion regarding the plans then took place and it was RESOLVED that the Administration Officer co-ordinates the review of Community Emergency Plan and Flood Plan.

Proposed by Councillor Williams and seconded by Councillor Widdon

Following the plans being updated, Arthur Roberts would be happy to arrange a table-top exercise to ‘test’ the plan.

55. Penryn Town Local Trust

A general discussion took place regarding the Penryn Town Local Trust and how it operates, it was RESOLVED that the item be added to the September Council agenda to enable further information to be supplied.

Proposed by Councillor Langan and seconded by Councillor Tucker

 

There being no further business to transact, the meeting was closed at 8:25pm