Full Council Meeting 3 April 2023

Agenda

Dear Resident – You are hereby invited to attend a meeting of Penryn Town Council to be held on Monday 3 April 2023 at 7pm in the Council Chamber, Penryn Town Hall, Higher Market Street, Penryn TR10 8LT  for the transaction of the undermentioned business.

PLEASE NOTE: This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public.  Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role

Applications

Planning applications that will be discussed at this meeting are as follows:

PA23/10343

• Address: Site formerly known as ‘Brigantine’ land off Lower Market Street, Penryn TR10 8BH
• Description of work: Outline planning permission with all matters reserved for a co-housing scheme consisting of 14 homes and associated common space
• Applicant: Mr Miguel Fernandez, Ambos Community Trust Fal Ltd
• Response deadline: 23 March 2023 – extension granted to 4 April 2023

PA23/01745

• Address: 39 South View, Penryn TR10 8EA
• Description of work: Proposed extension and creation of first floor living accommodation
• Applicant: Mrs Harriet Rutherford
• Response deadline: 29 March 2023 – extension granted to 4 April 2023

PA23/01651

• Address: Woodside, College Wood, Penryn TR10 8NB
• Description of work: Conversion of existing garage, forming detached annexe for dependant relative, including construction of Store and Utility, all for incidental use
• Applicant: Mr and Mrs M Norcross
• Response deadline: 3 April 2023 – extension granted to 4 April 2023

PA23/02135

• Address: 9 Glen View, Penryn TR10 8HR
• Description of work: Conversion of Garage to residential annex for auxiliary accommodation to the main dwelling with an addition front entrance area.
• Applicant: Mrs Mandy Kevern
• Response deadline: 6 April 2023

PA23/01984 and PA23/01985

• Address: 57 The Terrace, Penryn TR10 8HR
• Description of work: Replacement of Shop Front
• Applicant: Mr Head, S and P Sandwiches
• Response deadline: 11 April 2023

PA23/01725

• Address: 22 Kernick Road, Penryn TR10 8NT
• Description of work: Erect single storey extension to rear
• Applicant: Mr and Mrs Stuart-Brown
• Response deadline: 17 April 2023

PA22/11037

• Address: Land at Bissom, Penryn
• Description of work: Retrospective application for levelling of an area of steep land, utilising soil dug out during construction of building on site.
• Applicant: Mr K Toy
• Response deadline: 19 April 2023

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1. Apologies

To receive apologies for non-attendance

2. Declarations of interest and dispensations

To receive declarations of interest in respect of any item on this agenda and to consider requests from Members for dispensations.

3. Public participation

Members of public who wish to speak should contact the Town Council by 12.00p.m. on Monday 3 April 2023 to register.  An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.

4. Minutes

• To approve as a correct record minutes 152 to 171 of the meeting of the Council  held on 6 March 2023

5. Committee minutes

• To note the minutes of the meeting of the Events Committee held on 7 March 2023

6. Minutes from outside groups

• To note the minutes of the Falmouth and Penryn Conservation Areas Advisory Committee Panel held on 7 February 2023
• To note the minutes of the Falmouth and Penryn Conservation Areas Advisory Committee Panel held on 7 March 2023
• To note the minutes of the Falmouth and Penryn Community Network Panel held on 14 March 2023

7. Correspondence

To receive items of correspondence relevant to the Council.

8. Planning applications

To consider the planning applications submitted for observations

9. Planning  decision notices

To receive the Town and Country planning act decisions from the local planning authority

10. Mayor’s announcements and engagements

To note the Mayor’s Engagements between 6 March and 2 April 2023 and to make any announcements

11. Representations by Cornwall Council members and reports from Councillors attending external meetings

• To receive a report from the Cornwall Councillor(s) representing Penryn
• To receive any reports from Councillors attending external meetings

12. Town Clerk report

To receive an update report from the Town Clerk

13. Accounts – 1 February to 28 February 2023

To approve a list of accounts paid and the monthly statement for the period 1 February to 28 February 2023

14. Community grants

To consider requests for community grants

• Penryn Federation of OAP’s

15. Community infrastructure levy report – neighbourhood portion of CIL

To approve the CIL statement for the financial year 2022/23 for submission to Cornwall Council

16. Annual leave policy

To adopt the updated annual leave policy following the increase in the number of days of leave entitlement.

17. Permarin toilets

To receive an update on the recent vandalism of the public toilets and to consider if the Town Council investigates returning the toilets to the control of Cornwall Council.

18. Residents action group

To consider the proposal

19. Appoint a contractor to replace the windows on the library

To appoint a contractor to replace the windows in the library.

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The numbering of minutes is sequential and continues from the previous meeting’s minutes, the numbering restarts at the Annual Meeting of the Council.

MINUTES OF THE MEETING OF THE COUNCIL OF PENRYN HELD ON MONDAY 3 April 2023 AT 7:00PM IN THE COUNCIL CHAMBER, TOWN HALL, HIGHER MARKET STREET, PENRYN

Councillors present:  Tucker (Town Mayor), Bennett, May (Deputy Mayor), Doyle, Hanks, Harrison, Kirby, Milan, Ronchetti, Russell, Wenmoth, Widdon and Williams

In attendance:  Helen Perry (Town Clerk)

Members of the public in attendance: none

172. Apologies

Apologies for absence were received from Councillor Grant (away).  Apologies were also received from the two newly elected Councillors, Owen Davies and Katie Orchel (away).

The Town Clerk confirmed that the Cornwall Association of Local Councils (CALC) had advised the Council that the new Councillors need to “Sign a declaration of acceptance of office at or before the first council meeting after their election.  Failure to do so and without giving apologies and the council agreeing formally to a delay, will result in the immediate loss of the seat”

It was therefore RESOLVED that the Council approves an extension for the signing of the ‘Declaration of Acceptance of Office’ for Councillors Davies and Orchel, and that the Declaration must be signed prior to the next Council meeting scheduled for Tuesday 2 May 2023 at 7pm s.83(4) LGA 1972.

Proposed by Councillor May and seconded by Councillor Williams

173. Declarations of interest and dispensations

Councillor Widdon declared an interest in planning application PA22/10343 – site formerly known as Brigantine, land off Lower Market Street, Penryn TR10 8BH

Councillors May, Williams, Milan, Doyle and Harrison declared a non-registrable interest in agenda item 14 – Community Grants, as they are members of Penryn Federation.

174. Public participation

No requests had been received from members of the public wishing to speak at the meeting.

175. Minutes

RESOLVED that minute numbers 152 to 171 of the meeting of the Council held on 6 March 2023 be approved and signed as a correct record.

Proposed by Councillor Doyle and seconded by Councillor Harrison

176. Committee minutes

The minutes of the meeting of the Events Committee held on 7 March 2023 were noted

177. Minutes from outside groups

• The minutes of the Falmouth and Penryn Conservation Areas Advisory Committee Panel held on 7 February 2023 were noted.
• The minutes of the Falmouth and Penryn Conservation Areas Advisory Committee Panel held on 6 March 2023 were noted.
• The minutes of the Falmouth and Penryn Community Network Panel held on 14 March 2023 were noted.

178. Correspondence

• Cornwall Council – Section 228, Highways Act – Confirmation that Cornwall Council now maintains part of the land at the entrance of Parkengue at public expense.

179. Planning applications

Having earlier in the meeting declared an interest in planning application PA22/10343 Brigantine, Councillor Widdon left the room for the duration of the item and did not take part in the debate or the vote.

• PA22/10343 – Site formerly known as “Brigantine” land off Lower Market Street, Penryn TR10 8BH

Outline planning permission with all matters reserved for a co-housing scheme consisting of 14 homes and associated common space.

RESOLVED that the Town Council supports the application, subject to the use of suitable building materials, for a build within the conservation area and close to listed buildings.

Proposed by Councillor May and seconded by Councillor Ronchetti

Councillors Kirby and Wenmoth wished to be recorded as voting against the proposal.

Following the above resolution, Councillor Widdon returned to the meeting.

• PA23/01745 – 39 South View, Penryn TR10 8EA

Proposed extension and creation of first floor living accommodation.

The Town Clerk confirmed that three objection letters had been submitted regarding the application.

RESOLVED that the Town Council has ‘NO OBJECTIONS, subject to the concerns of the neighbours being addressed’ i.e. loss of light, overlooking/privacy

Proposed by Councillor Ronchetti and seconded by Councillor Russell

• PA23/01651 – Woodside, College Wood, Penryn

Conversion of existing garage, forming detached annexe for dependant relative, including construction of store and utility, for incidental use.

RESOLVED that the Council ‘FULLY SUPPORTS’ the application

Proposed by Councillor Ronchetti and seconded by Councillor Milan

• PA23/02135 – 9 Glen View, Penryn, TR10 8HR

Conversion of garage to residential annex for auxiliary accommodation to the main dwelling  with an addition front entrance area

RESOLVED that the Council has ‘NO OBJECTIONS’ to the application.

Proposed by Councillor Widdon and seconded by Councillor Ronchetti

• PA23/01984 and PA23/01985 – 57 The Terrace, Penryn, TR10 8EH

Replacement shop front

RESOLVED that the Council ‘FULLY SUPPORTS’ the application.

Proposed by Councillor May and seconded by Councillor Bennett

• PA23/01725 – 22 Kernick Road, Penryn TR10 8NT

Erect a single storey extension to rear

RESOLVED that the Council has ‘NO OBJECTIONS’ to the application.

Proposed by Councillor Widdon and seconded by Councillor May

• PA22/11037 – Land at Bissom, Penryn

Retrospective application for levelling of an area of steep lad, utilising soil dug out during construction of building on site

RESOLVED that the Council has ‘NO OBJECTIONS’ to the application.

Proposed by Councillor Widdon and seconded by Councillor Williams

180. Planning  decision notices

The planning decision notices received since the Council meeting on 6 March 2023 were noted.

181. Mayor’s announcements and engagements

The Mayor’s announcements and engagements for the period 6 March 2023 to 2 April 2023 were noted.

182. Representations by Cornwall Council members and reports from Councillors attending external meetings

Councillor Widdon reported;

• Community Area Partnerships (CAPS) – will be replacing the Community Network Panels, the Falmouth/Penryn area has remained unchanged and will still be supported by Esther Richmond. Councillor Widdon also gave an overview of the CLUF funding.
• Housing – there are 324 on the homechoice register who want to be located in Penryn, 153 of which would like one bed apartments, only 77 of the 324 have a local connection. Penryn has 14% social housing.  There will be 7 flats in Stoke House when the refurbishment is completed, Kings House in New Street is now part of the Cornwall Housing portfolio.  Saracen House is expensive to upgrade, and the bottom floor will not be converted into accommodation.  3 The Praze will have an extensive upgrade.
• Permarin Car Park – was not part of the parking order, work is ongoing about finding the best solution for the Town, a meeting is being held next week.
• Studytel – a planning enforcement case has been created.

Councillor Russell reported;

• That he has attended his last Falmouth and Penryn Conservation Areas Advisory Committee meeting.

183. Town Clerk report

The Town Clerk’s report was noted.

184. Accounts – 1 February to 28 February 2023

RESOLVED that the list of accounts paid and the monthly statement for the period 1 February to 28 February 2023 be approved.

Proposed by Councillor May and seconded by Councillor Williams

185. Community grants

Having earlier in the meeting declared a non-registrable interest in the community grant request for Penryn Federation of OAP’s, Councillors Doyle, Harrison, May, Milan and Williams left the room for the duration of the item and did not take part in the debate or the vote.

It was RESOLVED that Penryn Federation of OAP’s be awarded a grant of £500 towards their pantomime trip to celebrate 70 years of the group.

Proposed by Councillor Wenmoth and seconded by Councillor Widdon

Following the above resolution Councillors Doyle, Harrison, May, Milan and Williams returned to the meeting.

186. Community infrastructure levy report – neighbourhood portion of CIL

The amount of CIL receipts (neighbourhood portion) for the 2022/23 was £7,926.43, there was no CIL expenditure for the same period.  The total CIL funds held at the end of the 2022/23 financial year is £11,748.36.

RESOLVED that;

• The CIL report (neighbourhood portion) for the financial year 1 April 2022 to 31 March 2023 is approved and submitted to Cornwall Council.
• The approved report is published on the Town Council’s website.

Proposed by Councillor May and seconded by Councillor Widdon

187. Annual leave policy

The Town Clerk confirmed that the annual leave policy had been updated to reflect the additional day of leave granted in the 2022/23 pay claim.

RESOLVED that the updated Annual Leave Policy be adopted.

Proposed by Councillor Widdon and seconded by Councillor Milan

188. Permarin toilets

The Town Clerk gave a quick overview of the recent vandalism that had happened in the gentleman’s toilet at Permarin, a discussion followed the main points raised were:

• Funding – applying for grants
• Lease agreement – notice required to return control of the toilets to Cornwall Council
• Security – CCTV
• Repair – should the toilets be boarded-up or repaired, would money be wasted if the toilets are repaired?
• Upgraded – should the toilets be upgraded in to a better facility
• Closing – is it possible to close the gentleman’s toilets and the ladies remain open.

RESOLVED that;

• the item is deferred to Council meeting scheduled for Tuesday 2 May 2023, to enable the Town Clerk to confirm the terms in the lease regarding returning the toilets to Cornwall Council’s control and the notice/terms required to conclude the cleaning contract.
• Councillor Widdon looks at possible funding streams to assist with the repair, upgrade etc. of the toilet block

Proposed by Councillor Tucker and seconded by Councillor Williams

189. Residents action group

Councillor Widdon gave an overview of her motion regarding the creation of a resident action group.

A lively debate then took place regarding the proposal, the main point raised included:

• Empowering residents to take responsibility for their areas
• Applying for/accessing funding
• Use of Penryn Town Council website
• Use of the Town Council’s staff/database/GDPR
• Use of buildings for meetings
• Is the group within the staff remit?
• Reporting items through the Cornwall Council website/speed of Cornwall Council’s response to issues raised
• Leafleting
• Concerns raised by residents on Facebook
• Will Cornwall Council give a rebate?
• Work on Permarin Park has finished and it is now filled with dog faeces
• Litter picks/volunteering – always the same people that turn up, dropout rate is high
• Staff reduction at Cornwall Council
• No administrative support from Cornwall Council
• How previous groups were started and supported by Cornwall Housing
• Reliance on Cornwall Council
• Changes to Town Council meetings – planning, events, climate emergency, neighbourhood plan – staff do have the time
• Reserves and unspent funds
• Have residents already signed up

It was proposed by Councillor Widdon and seconded by Councillor Hanks that a working party be created.  Following a vote, the motion was LOST.

190. Appoint a contractor to replace the windows on the library

The Town Clerk confirmed that a total of £32,000 had been allocated for the replacement of the library windows, this is made up of £22,000 in the budget, plus the library transition fund ear-marked reserve of £10,000

RESOLVED that Contractor B (Treconcept) be appointed to replace the library windows at a cost of £36,791.25, and the additional expenditure of £4,791.25 be approved.

Proposed by Councillor May and seconded by Councillor Williams

There being no further business to transact, the meeting was closed at 9:06pm