Full Council Meeting 7 February 2022

Agenda

You are hereby invited to attend a meeting of Penryn Town Council to be held on Monday 7 February 2022 at 7pm in the Town Hall, Higher Market Street, Penryn TR10 8LT for the transaction of the undermentioned business.

PLEASE NOTE: This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public.  Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role.

1. Apologies

To receive apologies for non-attendance

2. Declarations of Interest and Dispensations

To receive declarations of interest in respect of any item on this agenda and to consider requests from Members for dispensations.

3. Public Participation

Members of public who wish to speak should contact the Town Council by 12.00p.m. on Monday 7 February 2022 to register.  An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.

4. Minutes

• To approve as a correct record minutes 126 to 140 of the meeting of the Council held on 10 January 2022

5. Committee Minutes

• To note the minutes of the meeting of the Planning Committee held on 17 January 2022
• To note the minutes of the meeting of the Staffing Committee held on 20 January 2022

6. Minutes from Outside Groups

• To note the minutes of the meeting of the Place Shaping Board held on 11 January 2022
• To note the minutes of the Falmouth and Penryn Community Network Panel meeting held on 25 January 2022

7. Correspondence

To receive items of correspondence relevant to the Council.

8. Mayor’s Announcements and Engagements

To note the Mayor’s Engagements between 10 January 2022 and 6 February 2022 and to make any announcements.

9. Representations by Cornwall Council Members and Reports from Councillors Attending External Meetings

10. Town Clerk Report

To receive an update report from the Town Clerk

11. Accounts – 1 December to 31 October 2021

To approve a list of accounts paid and the monthly statement for the period 1 December to 31 December 2021

12. Community Grants

To consider requests for community grants:

• Cornwall Air Ambulance
• Penryn W.I.

13. Council Projects

To receive an update on the current progress of the Council’s projects

14. Letter to Cornwall Housing

To resolve to write a letter to Cornwall Housing requesting that the outside of Saracen House is cleaned.

15. CCTV Camera Replacement

To approve the expenditure to replace CCTV camera OST028

16. Selection of Town Mayor for the 2022/23 Municipal Year

To select a Town Mayor for the 2022/23 civic year

17. Proposals for Community Network Panel Funding

To receive recommendations from the Parking Group and to submit Expressions of Interest by the closing date of 25 February 2022

18. Risk Management Update

To note the updated Risk Management Plan

19. Review of Internal Controls

To review the effectiveness of internal controls

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Minutes

The numbering of minutes is sequential and continues from the previous meeting’s minutes, the numbering restarts at the Annual Meeting of the Council.

MINUTES OF THE MEETING OF THE COUNCIL OF PENRYN HELD ON MONDAY 7 FEBRUARY 2022 AT 7:00PM IN THE TOWN HALL, HIGHER MARKET STREET, PENRYN

Councillors present:  Tucker (Town Mayor), Bennett, Doyle, Grant, Hanks, Harrison, Hernandez, Jordan, Kirby, Langan, Milan, Ronchetti, Wenmoth, Widdon and Williams

In Attendance: Robert Oliver (Finance Officer)

141. Apologies

Apologies for absence were received from Councillor May (family bereavement)

142. Declarations of Interest and Dispensations

Councillor Milan declared a non registerable interest in agenda item 12 Community Grants – she is a member of the Penryn W.I.

143. Public Participation

No requests had been received from members of the public wishing to speak at the meeting.

144. Minutes

RESOLVED that minute numbers 126 to 140 of the meeting of the Council held on 10 January 2022 were approved and signed as a correct record

Proposed by Councillor Langan and seconded by Councillor Grant

145. Committee Minutes

• The minutes of the meeting of the Planning Committee held on 17 January 2022 were noted.
• The minutes of the meeting of the Staffing Committee held on 20 January 2022 were noted

146. Minutes from Outside Groups

• The minutes of the meeting of the Place Shaping Board held on 11 January 2022 were noted.
• The minutes of the meeting of the Falmouth and Penryn Community Network Panel meeting held on 25 January 2022 were noted.

147. Correspondence

There were no items of correspondence.

148. Mayor’s Announcements and Engagements

The list of Mayor’s Engagements for the period 10 January to 6 February 2022 were noted.

149. Representations by Cornwall Council Members and Reports from Councillors Attending External Meetings

Cornwall Councillor Widdon reported;

• Housing – Six new housing wardens have been employed they will be supporting Cornwall Council housing areas assisting with path scrubbing, weed clearing and similar tasks.
• Spectrum House – has now been approved.
• Permarin Car Park – Cornwall Council plan to change to a short stay car park. Councillor Widdon plans to use her Cornwall Council community chest and undertake a survey of residents, to understand their thoughts before going back to Cornwall Council.
• Budget – Cornwall Council discussing the budget on the 8 February voting due to take place on the 22 February 2022.
• Asda Trollies – Retention changes began on the 7 February, please continue to report where necessary.
• Heating Bills – Cost of heating households has increased, there is support available from Citizens Advice and Community Energy Plus.

150. Town Clerk Report

The Town Clerk’s report was noted.

• Councillor Grant gave an update on the Museum, explaining that it has now re-opened following the winter shutdown and Find My Past was available for those visiting.
• Councillor Hanks asked about the Christmas decorations damage and the ages of those involved.  The Finance Officer explained the situation and advised the letters of apology where available to read for those interested.

151. Accounts – 1 December to 31 October 2021

RESOLVED that the list of accounts paid and the monthly statement for the period 1 to 31 December 2021 be approved.

Proposed by Councillor Langan and seconded by Councillor Grant

152. Community Grants

There were two requests for a Community Grants.

• Cornwall Air Ambulance

It was RESOLVED that in accordance with sections 1-8 of Part 1 of the Localism Act 2011 (General Power of Competence), a grant of £500 be awarded to the Cornwall Air Ambulance to continue with day-to-day operations and saving lives.

Proposed by Councillor Grant and seconded by Councillor Langan

Having earlier in the meeting declared a non-registerable interest, Councillor Milan left the room for the duration of the item and did not take part in the debate or vote.

• Penryn W.I.

It was RESOLVED that that in accordance with sections 1-8 of Part 1 of the Localism Act 2011 (General Power of Competence), a grant of £300 be awarded to Penryn W.I. to allow further guest speakers at their meetings.

Proposed by Councillor Wenmoth and seconded by Councillor Langan

Following the above resolution Councillor Milan returned to the meeting

153. Council Projects

The Council Projects update was noted.

The Finance Officer gave a further update on the issues with installing wi-fi in the Temperance Hall, and the current position regarding the repair to the Town Hall Roof.

154. Letter to Cornwall Housing

A brief discussion took place about the condition of the outside of Saracen House.

It was RESOLVED that the Town Council write a letter to Cornwall Housing requesting the outside of Saracen House is cleaned.

 Proposed by Councillor Langan and seconded by Councillor Grant

155. CCTV Camera Replacement

A discussion took place about the CCTV camera.

It was RESOLVED that the expenditure of £1,727.32 +VAT is approved to replace CCTV camera OST028

Proposed by Councillor Langan and seconded by Councillor Grant

156. Selection of Town Mayor for the 2022/23 Municipal Year

The Finance Officer reported that one nomination had been received for Councillor Tucker, the Town Mayor called for any further nominations

RESOLVED that Councillor Tucker be selected as Town Mayor for the ensuing 2022/23 civic year.

Proposed by Councillor Wenmoth and seconded by Councillor Doyle

157. Proposals for Community Network Panel Funding

It was agreed to split the Proposals into two parts, looking at the Lanaton Road and Round Ring proposals first.  A discussion on the proposals followed.

It was RESOLVED that the Town Council submit an expressions of interest for double yellow lines at Lanaton Road/Treverbyn Rise and the installation of a better pavement surface at Round Ring.

Proposed by Councillor Langan and seconded by Councillor Wenmoth

A discussion took place about the proposals found on Appendix A

It was RESOLVED that the Town Council submit an expression of interest for the proposals 1.  Media/Social Media Campaign  2.  Improving Pedestrian Access and 3.  Gateways found on Appendix A.

Proposed by Councillor Langan and seconded by Councillor Ronchetti

158. Risk Management Update

The updated Risk Management Plan was noted.

159. Review of Internal Controls

The Council reviewed the Internal Controls.

It was RESOLVED that no changes are required to the Internal Controls.

Proposed by Councillor Langan and seconded by Councillor Milan

There being no further business to transact the meeting was closed at 8:17pm