When and where
- Date: 07.02.2022
- Time: 7:00 pm
- Location: Penryn Town Hall, Higher Market Street, Penryn TR10 8LT
Documents
- Meeting agenda pack (PDF)
- Meeting minutes (PDF) – Please note: minutes remain as a draft until approved at the next Council meeting.
We’re working on making our published documents more accessible. You may also request a published document in an alternative format.
Public participation
Members of the public wishing to speak regarding items on the agenda will need to make a request to the Town Clerk before noon (12:00 pm) on the day of the meeting. Please also make sure you have read the Protocol for Public Speaking at Council Meetings.
This is a public meeting. It could be filmed or recorded by broadcasters, the media, or members of the public. We aim to ensure that members of the public are not filmed without consent but cannot guarantee it. Especially if you are speaking or taking an active role. If you are speaking during a virtual meeting with your camera switched on, it will be broadcast and recorded as part of our live stream.
Agenda
You are hereby invited to attend a meeting of Penryn Town Council to be held on Monday 7 February 2022 at 7pm in the Town Hall, Higher Market Street, Penryn TR10 8LT for the transaction of the undermentioned business.
PLEASE NOTE: This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role.
1. Apologies
To receive apologies for non-attendance
2. Declarations of Interest and Dispensations
To receive declarations of interest in respect of any item on this agenda and to consider requests from Members for dispensations.
3. Public Participation
Members of public who wish to speak should contact the Town Council by 12.00p.m. on Monday 7 February 2022 to register. An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.
4. Minutes
- To approve as a correct record minutes 126 to 140 of the meeting of the Council held on 10 January 2022
5. Committee Minutes
- To note the minutes of the meeting of the Planning Committee held on 17 January 2022
- To note the minutes of the meeting of the Staffing Committee held on 20 January 2022
6. Minutes from Outside Groups
- To note the minutes of the meeting of the Place Shaping Board held on 11 January 2022
- To note the minutes of the Falmouth and Penryn Community Network Panel meeting held on 25 January 2022
7. Correspondence
To receive items of correspondence relevant to the Council.
8. Mayor’s Announcements and Engagements
To note the Mayor’s Engagements between 10 January 2022 and 6 February 2022 and to make any announcements.
9. Representations by Cornwall Council Members and Reports from Councillors Attending External Meetings
10. Town Clerk Report
To receive an update report from the Town Clerk
11. Accounts – 1 December to 31 October 2021
To approve a list of accounts paid and the monthly statement for the period 1 December to 31 December 2021
12. Community Grants
To consider requests for community grants:
- Cornwall Air Ambulance
- Penryn W.I.
13. Council Projects
To receive an update on the current progress of the Council’s projects
14. Letter to Cornwall Housing
To resolve to write a letter to Cornwall Housing requesting that the outside of Saracen House is cleaned.
15. CCTV Camera Replacement
To approve the expenditure to replace CCTV camera OST028
16. Selection of Town Mayor for the 2022/23 Municipal Year
To select a Town Mayor for the 2022/23 civic year
17. Proposals for Community Network Panel Funding
To receive recommendations from the Parking Group and to submit Expressions of Interest by the closing date of 25 February 2022
18. Risk Management Update
To note the updated Risk Management Plan
19. Review of Internal Controls
To review the effectiveness of internal controls
Minutes
The numbering of minutes is sequential and continues from the previous meeting’s minutes, the numbering restarts at the Annual Meeting of the Council.
MINUTES OF THE MEETING OF THE COUNCIL OF PENRYN HELD ON MONDAY 7 FEBRUARY 2022 AT 7:00PM IN THE TOWN HALL, HIGHER MARKET STREET, PENRYN
Councillors present: Tucker (Town Mayor), Bennett, Doyle, Grant, Hanks, Harrison, Hernandez, Jordan, Kirby, Langan, Milan, Ronchetti, Wenmoth, Widdon and Williams
In Attendance: Robert Oliver (Finance Officer)
141. Apologies
Apologies for absence were received from Councillor May (family bereavement)
142. Declarations of Interest and Dispensations
Councillor Milan declared a non registerable interest in agenda item 12 Community Grants – she is a member of the Penryn W.I.
143. Public Participation
No requests had been received from members of the public wishing to speak at the meeting.
144. Minutes
RESOLVED that minute numbers 126 to 140 of the meeting of the Council held on 10 January 2022 were approved and signed as a correct record
Proposed by Councillor Langan and seconded by Councillor Grant
145. Committee Minutes
- The minutes of the meeting of the Planning Committee held on 17 January 2022 were noted.
- The minutes of the meeting of the Staffing Committee held on 20 January 2022 were noted
146. Minutes from Outside Groups
- The minutes of the meeting of the Place Shaping Board held on 11 January 2022 were noted.
- The minutes of the meeting of the Falmouth and Penryn Community Network Panel meeting held on 25 January 2022 were noted.
147. Correspondence
There were no items of correspondence.
148. Mayor’s Announcements and Engagements
The list of Mayor’s Engagements for the period 10 January to 6 February 2022 were noted.
149. Representations by Cornwall Council Members and Reports from Councillors Attending External Meetings
Cornwall Councillor Widdon reported;
- Housing – Six new housing wardens have been employed they will be supporting Cornwall Council housing areas assisting with path scrubbing, weed clearing and similar tasks.
- Spectrum House – has now been approved.
- Permarin Car Park – Cornwall Council plan to change to a short stay car park. Councillor Widdon plans to use her Cornwall Council community chest and undertake a survey of residents, to understand their thoughts before going back to Cornwall Council.
- Budget – Cornwall Council discussing the budget on the 8 February voting due to take place on the 22 February 2022.
- Asda Trollies – Retention changes began on the 7 February, please continue to report where necessary.
- Heating Bills – Cost of heating households has increased, there is support available from Citizens Advice and Community Energy Plus.
150. Town Clerk Report
The Town Clerk’s report was noted.
- Councillor Grant gave an update on the Museum, explaining that it has now re-opened following the winter shutdown and Find My Past was available for those visiting.
- Councillor Hanks asked about the Christmas decorations damage and the ages of those involved. The Finance Officer explained the situation and advised the letters of apology where available to read for those interested.
151. Accounts – 1 December to 31 October 2021
RESOLVED that the list of accounts paid and the monthly statement for the period 1 to 31 December 2021 be approved.
Proposed by Councillor Langan and seconded by Councillor Grant
152. Community Grants
There were two requests for a Community Grants.
- Cornwall Air Ambulance
It was RESOLVED that in accordance with sections 1-8 of Part 1 of the Localism Act 2011 (General Power of Competence), a grant of £500 be awarded to the Cornwall Air Ambulance to continue with day-to-day operations and saving lives.
Proposed by Councillor Grant and seconded by Councillor Langan
Having earlier in the meeting declared a non-registerable interest, Councillor Milan left the room for the duration of the item and did not take part in the debate or vote.
- Penryn W.I.
It was RESOLVED that that in accordance with sections 1-8 of Part 1 of the Localism Act 2011 (General Power of Competence), a grant of £300 be awarded to Penryn W.I. to allow further guest speakers at their meetings.
Proposed by Councillor Wenmoth and seconded by Councillor Langan
Following the above resolution Councillor Milan returned to the meeting
153. Council Projects
The Council Projects update was noted.
The Finance Officer gave a further update on the issues with installing wi-fi in the Temperance Hall, and the current position regarding the repair to the Town Hall Roof.
154. Letter to Cornwall Housing
A brief discussion took place about the condition of the outside of Saracen House.
It was RESOLVED that the Town Council write a letter to Cornwall Housing requesting the outside of Saracen House is cleaned.
Proposed by Councillor Langan and seconded by Councillor Grant
155. CCTV Camera Replacement
A discussion took place about the CCTV camera.
It was RESOLVED that the expenditure of £1,727.32 +VAT is approved to replace CCTV camera OST028
Proposed by Councillor Langan and seconded by Councillor Grant
156. Selection of Town Mayor for the 2022/23 Municipal Year
The Finance Officer reported that one nomination had been received for Councillor Tucker, the Town Mayor called for any further nominations
RESOLVED that Councillor Tucker be selected as Town Mayor for the ensuing 2022/23 civic year.
Proposed by Councillor Wenmoth and seconded by Councillor Doyle
157. Proposals for Community Network Panel Funding
It was agreed to split the Proposals into two parts, looking at the Lanaton Road and Round Ring proposals first. A discussion on the proposals followed.
It was RESOLVED that the Town Council submit an expressions of interest for double yellow lines at Lanaton Road/Treverbyn Rise and the installation of a better pavement surface at Round Ring.
Proposed by Councillor Langan and seconded by Councillor Wenmoth
A discussion took place about the proposals found on Appendix A
It was RESOLVED that the Town Council submit an expression of interest for the proposals 1. Media/Social Media Campaign 2. Improving Pedestrian Access and 3. Gateways found on Appendix A.
Proposed by Councillor Langan and seconded by Councillor Ronchetti
158. Risk Management Update
The updated Risk Management Plan was noted.
159. Review of Internal Controls
The Council reviewed the Internal Controls.
It was RESOLVED that no changes are required to the Internal Controls.
Proposed by Councillor Langan and seconded by Councillor Milan
There being no further business to transact the meeting was closed at 8:17pm