Full Council Meeting 10 January 2022

Agenda

1. Apologies

To receive apologies for non-attendance

2. Declarations of Interest and Dispensations

To receive declarations of interest in respect of any item on this agenda and to consider requests from Members for dispensations.

3. Public Participation

Members of public who wish to speak should contact the Town Council by 12.00p.m. on Monday 10 January 2022 to register.  An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.

4. Minutes

• To approve as a correct record minutes 117 to 125 of the meeting of the Council held on 29 November 2021

5. Committee Minutes

• To note the minutes of the meeting of the Staffing Committee held on 8 October 2021
• To note the minutes of the meeting of the Staffing Committee held on 8 November 2021
• To note the minutes of the meeting of the Events Committee held on 2 November 2021
• To note the minutes of the meeting of the Planning Committee held on 15 November 2021
• To note the minutes of the meeting of the Planning Committee held on 20 December 2021

6. Minutes from Outside Groups

• To note the minutes of the meeting of the Place Shaping Board held on 2 November 2021
• To note the minutes of the meeting of the Place Shaping Board held on 7 December 2021

7. Correspondence

To receive items of correspondence relevant to the Council.

8. Mayor’s Announcements and Engagements

To note the Mayor’s Engagements between 1 November 2021 and 9 January 2022 and to make any announcements.

9. Representations by Cornwall Council Members and Reports from Councillors Attending External Meetings

10. Town Clerk Report

To receive an update report from the Town Clerk

11. Accounts – 1 October to 31 October 2021

To approve a list of accounts paid and the monthly statement for the period 1 October to 31 October 2021

12. Accounts – 1 November to 30 November 2021

To approve a list of accounts paid and the monthly statement for the period 1 November to 30 November 2021

13. Interim Audit Report

To note the interim audit report for the financial year ending 31 March

14. Annual Budget for the 2022/23 Financial Year

To approve the Council’s budget for the 2022/23 financial year and agree the precept.

15. Ships and Castles Leisure Centre

To consider a proposal to write a letter of support to Pendennis Leisure CIC following their presentation to the planning committee held on 20 December 2021

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Minutes

The numbering of minutes is sequential and continues from the previous meeting’s minutes, the numbering restarts at the Annual Meeting of the Council.

MINUTES OF THE MEETING OF THE COUNCIL OF PENRYN HELD ON MONDAY 10 JANUARY 2022 AT 7:00PM IN THE TOWN HALL, HIGHER MARKET STREET, PENRYN

Councillors

Tucker (Town Mayor), May (Deputy Mayor), Bennett, Doyle, Grant, Hanks, Harrison, Hernandez, Jordan, Kirby, Langan, Milan, Ronchetti, Wenmoth, Widdon and Williams

In Attendance

Robert Oliver (Finance Officer), Tom Hicks (Pendennis Leisure CIC) and one member of the public

126. Apologies

There were no apologies for absence, all Councillors were present.

127. Declarations of Interest and Dispensations

There were no declarations of interest or requests for dispensations.

128. Public Participation

The Mayor reported that we had one member of the public requesting to speak, Tom Hicks from Pendennis Leisure CIC, regarding agenda item 15 – Ships and Castles.

The Mayor also advised that a member of the public would be recording the meeting.

Tom Hicks explained how the closure of Ships and Castles could lead to the sale of the greenspace land.  Councillor Wenmoth questioned whether they had looked at the original ownership of the land, Tom Hicks confirmed they had and there was nothing to stop the sale of the land.  Mr Hicks continued to explain the need for local leisure facilities.  He had already received the support of Falmouth Town Council and wanted Penryn Town Council to support also.

Following the presentation from Tom Hicks the Mayor chose to proceed to Item 15 on the agenda.

129. Ships and Castles Leisure Centre

RESOLVED that the Council write a letter of support to Pendennis Leisure CIC and that Councillor Hanks is appointed as the Town Council’s ‘observer’.

Proposed by Councillor May and seconded by Councillor Wenmoth

Following the completion of the above item Tom Hicks left the meeting and did not return.

130. Minutes

RESOLVED that minute numbers 117 to 125 of the meeting of the Council held on 29 November 2021 were approved and signed as a correct record

Proposed by Councillor Langan and seconded by Councillor Grant

131. Committee Minutes

The minutes of the meeting of the Staffing Committee held on 8 October 2021 were noted.

The minutes of the meeting of the Staffing Committee held on 8 November 2021 were noted

The minutes of the meeting of the Events Committee held on 2 November 2021 were noted

The minutes of the meeting of the Planning Committee held on 15 November 2021 were noted

The minutes of the meeting of the Planning Committee held on 20 December 2021 were noted

132. Minutes from Outside Groups

The minutes of the meeting of the Place Shaping Board held on 2 November 2021 were noted.

The minutes of the meeting of the Place Shaping Board held on 7 December 2021 were noted.

133. Correspondence

There were no items of correspondence.

134. Mayor’s Announcements and Engagements

The list of Mayor’s Engagements for the period 1 November to 9 January 2022 were noted.

The Mayor thanked those that covered in her absence during this period.

135. Representations by Cornwall Council Members and Reports from Councillors Attending External Meetings

Cornwall Councillor Widdon reported;

• Housing – Changes to the current policy, renamed to Prosperous Cornwall. Focusing on climate emergency, housing crisis and poor health and wellbeing.  Walker Developments are due to start work on the Hillhead build in the Spring 2022.
• Transport – Transport Policy is aiming to get people out of their cars. Councillor Widdon made it clear she was not trying to stop buses going through the town.  The requested traffic regulation orders (TRO’s) had been approved.
• Budget – Current cuts at Cornwall Council are ongoing, Cornwall Council are looking at selling some assets.
• Asda Trollies – Confirmation received from Asda head office that the trollies are being changed to those that lock on leaving the car park.

136. Town Clerk Report

The Town Clerk’s report was noted.

137. Accounts – 1 October to 31 October 2021

RESOLVED that the list of accounts paid and the monthly statement for the period 1 to 31 October 2021 be approved.

Proposed by Councillor Langan and seconded by Councillor May

138. Accounts – 1 November to 30 November 2021

RESOLVED that the list of accounts paid and the monthly statement for the period 1 to 30 November 2021 be approved.

Proposed by Councillor Langan and seconded by Councillor Williams

139. Interim Audit Report

The Interim Audit Report for the financial year ending 31 March 2022 was noted.

140. Annual Budget for the 2022/23 Financial Year

The Finance Officer confirmed the additional funds requested to the draft budget at the Council meeting on the 29^th November 2021 had been added to the newly presented budget on the 10^th January 2022.

RESOLVED that;

1. That the annual budget for the 2022/23 financial year as set out in the appendix to the report ‘Second Draft budget Presentation 2022/23’ is approved.
2. The precept for the 2022/23 financial year is set at £308,392
3. The Town Clerk, on behalf of the Town Council notifies Cornwall Council of the precept for the 2022/23 financial year.

Proposed by Councillor Langan and seconded by Councillor Grant

There being no further business to transact the meeting was closed at 7:30pm