Full Council Meeting (Budget) 29 November 2021

When and where

Date: 29.11.2021
Time: 7:00 pm
Location: Council Chamber, Penryn Town Hall, Higher Market Street, Penryn TR10 8LT

Documents

Meeting agenda pack (PDF)
Meeting minutes (PDF) – Please note: minutes remain as a draft until approved at the next Council meeting.

We’re working on making our published documents more accessible. You may also request a published document in an alternative format.

Public participation

Members of the public wishing to speak regarding items on the agenda will need to make a request to the Town Clerk before noon (12:00 pm) on the day of the meeting. Please also make sure you have read the Protocol for Public Speaking at Council Meetings.

This is a public meeting. It could be filmed or recorded by broadcasters, the media, or members of the public. We aim to ensure that members of the public are not filmed without consent but cannot guarantee it. Especially if you are speaking or taking an active role. If you are speaking during a virtual meeting with your camera switched on, it will be broadcast and recorded as part of our live stream.

Agenda

1. Apologies

To receive apologies for non-attendance

2. Declarations of Interest and Dispensations

To receive declarations of interest in respect of any item on this agenda and to consider requests from Members for dispensations.

3. Public Participation

Members of public who wish to speak should contact the Town Council by 12.00p.m. on Monday 29 November 2021 to register. An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.

4. Minutes

To approve as a correct record minute numbers 98 to 116 of the meeting of the Council held on 1 November 2021

5. Planning Application

To comment on the following planning application that has been submitted for consideration

PA21/11432 – Sterling Court, Truro Hill, Penryn TR10 8DB

Non-material amendment in respect of decision notice PA19/04032 for alterations to door and window openings at ground floor level on east and west elevations, first floor juliet balcony on west elevation, reduction in size of openings and balconies to south elevation and reduction in doors to north elevation and additional first floor window.

6. Budget – First Draft

To consider the budget proposals for the 2022/2023 financial year

7. Exclusion of Press and Public

To resolve that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960 the public be excluded from the meeting during consideration of the following items by reason of the confidential nature of the items. Proceedings, apart from any resolutions passed, shall remain confidential.

8. To Appoint an Alternative Contractor to Remove the Ramp at the Town Hall

To appoint a replacement contractor to remove the ramp at the Town Hall

9. Appoint a Weed Spraying Contractor – 2022/23

To appoint a contractor to carry out the weed spraying for the 2022/2023 financial year

Minutes

The numbering of minutes is sequential and continues from the previous meeting’s minutes, the numbering restarts at the Annual Meeting of the Council.

MINUTES OF THE MEETING OF THE COUNCIL OF PENRYN HELD ON MONDAY 29 OCTOBER 2021 AT 7:00PM IN THE COUNCIL CHAMBER, TOWN HALL, HIGHER MARKET STREET, PENRYN

Councillors present: May (Deputy Mayor), Doyle, Grant, Hanks, Harrison, Hernandez, Jordan, Langan, Milan, Ronchetti, Wenmoth and Williams

In Attendance: Robert Oliver (Finance Officer)

117. Apologies

Apologies for absence were received from Councillors Bennett, Kirby, Widdon and Tucker

118. Declarations of Interest and Dispensations

There were no declarations of interest or requests for dispensations

119. Public Participation

No requests had been received from members of the public wishing to speak at the meeting

120. Minutes

RESOLVED that minute numbers 98 to 116 of the meeting of the Council held on 1 November 2021 were approved and signed as a correct record

Proposed by Councillor Langan and seconded by Councillor Grant

121. Planning Application

To comment on the following planning application that has been submitted for consideration

PA21/11432 – Sterling Court, Truro Hill, Penryn TR10 8DB

RESOLVED that the Town Council have no objection to the planning application

Proposed by Councillor Langan and seconded by Councillor Hernandez

122. Budget – First Draft

A discussion took place about the first draft budget. The main talking points were the additional jobs that are required and need budgeting for the financial year 2022/23. The following were RESOLVED and will be added to the updated budget for further approval:

A discussion took place, and it was agreed the windows in the library should be replaced ensuring the replacements are double glazed. It was noted that there is £10,000 library transition fund in EMR that can be used towards the windows costs.

It was further noted that the front door is in a better condition and does not yet need replacing.

RESOLVED that the windows are replaced at the library at a maximum cost of £32,000 based on figures received and allowing for scaffolding. Additionally, the £10,000 library transition fund EMR is used to offset some of the costs.

Proposed by Councillor Langan and seconded by Councillor Grant

RESOLVED that £4,500 is added to the budget to hardwire all Penryn Town Council computers to ensure a consistent and more stable internet coverage.

Proposed by Councillor Langan and seconded by Councillor Williams

RESOLVED that £1,971 is added to the budget to allow for the replacement of the damaged dungeon door.

Proposed by Councillor Grant and seconded by Councillor Doyle

RESOLVED that £10,000 is added to the budget to allow for the repair of the wall behind the Temperance Hall and to replaster internally.

Proposed by Councillor Langan and seconded by Councillor Harrison

RESOLVED that £10,000 is added to the budget for a full survey to be undertaken on the land, any remaining funds are then used to begin the landscaping process. Similar funds will be required in the 2023/24 financial year to complete the landscaping.

Proposed by Councillor Langan and seconded by Councillor Grant

RESOLVED that no additional funds are added to the budget for the College Valley Land

Proposed by Councillor Grant and seconded by Councillor Wenmoth

RESOLVED that the master key system is rejected, and no additional funds are added to the budget.

Proposed by Councillor Grant and seconded by Councillor Wenmoth

123. Exclusion of Press and Public

RESOLVED that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960, the public be excluded from the meeting during the consideration of the following items by reasons of the confidential nature of the item. Proceedings, apart from any resolutions passed, shall remain confidential.

Proposed by Councillor Langan and seconded by Councillor Wenmoth