Full Council Meeting 6 September 2021

Agenda

1. Apologies

To receive apologies for non-attendance

2. Declarations of Interest and Dispensations

To receive declarations of interest in respect of any item on this agenda and to consider requests from Members for dispensations.

3. Public Participation

Members of public who wish to speak should contact the Town Council by 12.00p.m. on Monday 6 September 2021 to register.  An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.

4. Minutes

• To approve as a correct record minutes 41 to 57 of the meeting of the Council held on 5 July 2021

5. Committee Minutes

• To note the minutes of the  meeting of the Events Committee held on 13 July 2021
• To note the minutes of the  meeting of the Events Committee held on 3 August 2021
• To note the minutes of the  meeting of the Planning Committee held on 19 July 2021
• To note the minutes of the meeting of the Planning Committee held on 16 August 2021

6. Minutes from Outside Groups

• To note the minutes of the Falmouth and Penryn Community Network Panel held on Tuesday 29 June 2021

7. Correspondence

To receive items of correspondence relevant to the Council.

8. Mayor’s Announcements and Engagements

To note the Mayor’s Engagements between 6 July 2021 and 5 September 2021 and to make any announcements.

9. Representations by Cornwall Council Members and Reports from Councillors Attending External Meetings

 

10. Town Clerk Report

To receive an update report from the Town Clerk

11. Accounts – 1 June to 30 June 2021

To approve a list of accounts paid and the monthly statement for the period 1 June to 30 June 2021

12. Accounts – 1 July to 31 July 2021

To approve a list of accounts paid and the monthly statement for the period 1 July to 30 July 2021

13. External Auditor’s Report

To note the report of the external auditor PKF Littlejohn LLP for the financial year ended 31 March 2021

14. Community Grants

To consider requests for community grants

15. Review of Hall Hire Charges

To note the report of the external auditor PKF Littlejohn LLP for the financial year ended 31 March 2021

16. Temperance (Teetotal Hall) – Lifting of Covenant

To consider donating to the Rechabite Friendly Society Limited, trading as Healthy Investment with regard to the lifting of the restrictive covenant on the Temperance (Teetotal) Hall.

17. Penryn Museum – Forward Plan

To approve the updated document with regards to the museum accreditation:

• 2.1 Penryn Museum Forward Plan for 2021 – 2024

18. Formation of Group of Stakeholders/Interested Parties – As Per The St. Gluvias Hall Letter Resolution – 1 March 2021

 

19. Planning Application

To comment on the following planning application that has been submitted for consideration

• PA21/07358 – Anchorage, 28 North Parade, Falmouth TR11 2TD

Demolition of existing building and erection of 5 dwellings

20. Location of Future Council and Committee Meetings

To agree the preferred location for meetings of the Council and its committees.

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Minutes

The numbering of minutes is sequential and continues from the previous meeting’s minutes, the numbering restarts at the Annual Meeting of the Council.

MINUTES OF THE MEETING OF THE COUNCIL OF PENRYN HELD ON MONDAY 6 SEPTEMBER 2021 AT 7:00PM IN THE TEMPERANCE HALL (TEETOTAL HALL), PENRYN

Councillors present:  Tucker (Town Mayor), May (Deputy Mayor), Bennett, Doyle, Grant, Hanks, Harrison, Hernandez, Jordan, Kirby, Langan, Milan, Ronchetti, Wenmoth, Widdon and Williams

In Attendance:  Helen Perry (Town Clerk) and Linda Body (Administration Officer)

58. Apologies

There were no apologies for absence, all Councillors were present.

59. Declarations of Interest and Dispensations

Councillors Tucker and May declared a non disclosable interest in agenda item 15 Review of Hall Hire Charges – they run groups that hire the Temperance Hall.

60. Public Participation

No requests had been received from members of the public wishing to speak at the meeting.

61. Minutes

RESOLVED that minute numbers 41 to 57 of the meeting of the Council held on 5 July 2021 were approved and signed as a correct record

Proposed by Councillor May and seconded by Councillor Langan

62. Committee Minutes

The minutes of the meeting of the Events Committee held on 13 July 2021 were noted.

The minutes of the meeting of the Events Committee held on 3 August 2021 were noted

The minutes of the meeting of the Planning Committee held on 19 July 2021 were noted

The minutes of the meeting of the Planning Committee held on 16 August 2021 were noted

63. Minutes from Outside Groups

The minutes of the Falmouth and Penryn Community Network Panel meeting held on Tuesday 29 June 2021 were noted.

64. Correspondence

The Town Clerk reported;

• Kernow Credit Union – sent a thank you card for the community grant of £300
• Road Closures: West End and West Street will be closed from 6 September 2021 until the 5 November 2021, Permarin Road will be closed on Wednesday 8 September.
• Planning Portal – interruption to service from 3:30pm on Friday 10 September until 9pm on Saturday 11 September 2021.
• Emails from a resident – a concerned resident wished to express his dissatisfaction with the following:
  1. Storage Shed at the Old Gent’s Hut
  2. Illegal Parking by the Old Gent’s Hut
  3. Untaxed/No MOT motorhome parked in Broad Street
  4. Non-movement of vehicles in Permarin Car Park
  5. Condition of Speed Humps
  6. Illegal Parking on the zebra crossing zigzags

65. Mayor’s Announcements and Engagements

The list of Mayor’s Engagements for the period 5 July to 5 September 2021 were noted.

The Town Mayor wished to thank and congratulate everyone who had been involved with Fair Day and Party in the Park, both events had been a great success.

66. Representations by Cornwall Council Members and Reports from Councillors Attending External Meetings

Cornwall Councillor Widdon reported;

• 20’s Plenty – more funding will become available for traffic speed reduction; Penryn have been added to the list of areas that support a 20mph speed limit and will be in the programme.
• Housing – Cornwall Council are trying to obtain additional housing three properties have been purchased in the last three months. Various schemes are being tried.
• Highways – the recent highways issues were partly caused by holiday accommodation, a meeting with First Kernow has been scheduled, a review of the Cornwall Transport Plan will be taking place.
• Covid measures – there are still high rates in Cornwall and the County is in special measures. Everyone is encouraged to share the message about vaccinations, the use of face coverings and hygiene.

During her report the Cornwall Councillor answered questions raised by the Town Council members.

67. Town Clerk Report

The Town Clerk’s report was noted.

Following a question from Councillor Langan regarding the number of car parking spaces that would remain if the emergency housing is installed, the Clerk confirmed that the car park would reduce from 70 spaces to approximately 29.

Councillor May wished to thank everyone that had taken part in the compiling of the Penryn Neighbourhood Plan following a successful referendum result on the 19 August 2021.

Councillor May also expressed her disappointment that the Town Hall ramp still had not been removed, as the contractor had been appointed quite a while ago.

68. Accounts – 1 June to 30 June 2021

RESOLVED that the list of accounts paid and the monthly statement for the period 1 to 30 June 2021 be approved.

Proposed by Councillor Langan and seconded by Councillor Widdon

Councillor Langan raised concerns that all the Council’s funds are reliant on one bank – Lloyds.

69. Accounts – 1 July to 31 July 2021

RESOLVED that the list of accounts paid and the monthly statement for the period 1 to 31 July 2021 be approved.

Proposed by Councillor Langan and seconded by Councillor Grant

70. External Auditor’s Report

The external auditor’s (PKF Littlejohn LLP) report for the financial year ending 31 March 2021 was noted.

71. Community Grants

One grant request was received from Falmouth and Penryn Repair Café

It was RESOLVED that delegated powers be granted to the Town Clerk in conjunction with the Town Mayor and Deputy Town Mayor to find out further information on the scheme and subject to the information being satisfactory, a grant be paid towards the groups rent.

Proposed by Councillor May and seconded by Councillor Grant

72. Review of Hall Hire Charges

Having earlier in the meeting declared a non registrable interest Councillors Tucker (Mayor) and May (Deputy Mayor) left the room.

In the absence of the Mayor and Deputy Mayor, Councillor Grant was selected to take the Chair.

RESOLVED that the hall hire charges remain unchanged for the 2022/23 financial year.

Proposed by Councillor Grant and seconded by Councillor Kirby.

Following the above resolution Councillors Tucker and May returned to the meeting and the Town Mayor resumed in the Chair.

73. Temperance (Teetotal Hall) – Lifting of Covenant

Following a brief discussion, it was RESOLVED that the sum of £100 be paid as a consideration to The Rechabite Friendly Society (trading name Healthy Investment) to enable the restrictive covenant regarding the use and sale of alcoholic beverages to be lifted.

Proposed by Councillor May and seconded by Councillor Langan

A general discussion then took place about the various licences and whether the hirer of the hall or the Town Council should be responsible for applying for the required licences.

74. Penryn Museum – Forward Plan

RESOLVED that the updated Penryn Museum Forward Plan for the period July 2021 – July 2024 be approved by the Town Council.

Proposed by Councillor Grant and seconded by Councillor Langan

Councillor Kirby thanked Councillor Grant for all her work towards the museum accreditation.

75. Formation of Group of Stakeholders/Interested Parties – As Per The St. Gluvias Hall Letter Resolution – 1 March 2021

RESOLVED that delegated powers are given to the Town Clerk in conjunction with the Town Mayor and Deputy Mayor to arrange a meeting with interested parties.

Proposed by Councillor Langan and seconded by Councillor Kirby

76. Planning Application – PA21/07358 – 28 North Parade, Falmouth

The Administration Officer presented the plans for planning application PA21/07358 Anchorage, 28 North Parade, Falmouth TR11 2TD – Demolition of existing building and the erection of five dwellings.

A letter objecting to the application from a resident in North Parade was read to the committee, the Administration Officer confirmed that the planning portal showed 26 comments – 25 Objections and 1 in Support.  The reasons for the objections included:

• Over development
• Scale and massing
• Not in keeping with other properties in the area
• Loss of public amenity
• Road Safety

The Administration Officer confirmed that the scheme has been reduced from seven properties to five and the height of the development had been lowered.  Highways no longer objects to the development as their concerns have been addressed.

RESOLVED that the Town Council has NO OBJECTIONS to the application

Proposed by Councillor Langan and seconded by Councillor May

77. Location of Future Council and Committee Meetings

RESOLVED that meetings of full council and its committees take place in the Council Chamber

Proposed by Councillor Wenmoth and seconded by Councillor Grant

Following the above resolution being passed Councillor Bennett confirmed that she was unhappy about returning to the Council Chamber.

The Town Clerk explained that as a resolution had been made, as per the Council’s Standing Orders seven members of the Council would have to write to the Clerk requesting that the item is discussed again at the next meeting.  If seven requests are received the item can then be added to the agenda.

There being no further business to transact the meeting was closed at 8:30pm