Full Council Meeting 5 July 2021

Agenda

Please note the Council meeting will commence at the slightly later time of 7:15pm, persons who are interested in standing for co-option are requested to meet at the Temperance Hall at 6:30pm.  Eligibility details to stand as a Town Councillor can be found on the left hand side of the page.

1. Apologies

To receive apologies for non-attendance

2. Declarations of Interest and Dispensations

To receive declarations of interest in respect of any item on this agenda and to consider requests from Members for dispensations.

3. Public Participation

Members of public who wish to speak should contact the Town Council by 12.00p.m. on Monday 5 July 2021 to register.  An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.

4. Minutes

• To approve as a correct record minutes 19 to 40 of the meeting of the Council held on 7 June 2021

5. Committee Minutes

• To note the minutes of the Events Committee held on 1 June 2021
• To note the minutes of the Staffing Committee held on 14 June 2021
• To note the minutes of the meeting of the Planning Committee held on 21 June 2021

6. Correspondence

To receive items of correspondence relevant to the Council.

7. Mayor’s Announcements and Engagements

To receive a verbal update from the Town Mayor on engagements and to make any announcements

8. Representations by Cornwall Council Members and Reports from Councillors Attending External Meetings

 

9. Town Clerk Report

To receive an update report from the Town Clerk

10. Accounts – 1 April to 30 April 2021

To approve a list of accounts paid and the monthly statement for the period 1 April to 30 April 2021

11. Accounts – 1 May to 31 May 2021

To approve a list of accounts paid and the monthly statement for the period 1 May to 31 May 2021

12. Community Grants

To consider requests for community grants

13. Re-allocation of Mayor Making Budget

To consider a proposal to use the unspent Mayor Making Reception funds for a civic event to present the Saracen Awards and Covid Awards

14. Review of the Councillor Dress Code

To consider a proposal to amend the Councillor dress code and update the policy accordingly.

15. Risk Management Update

To note the updated risk management plan

16. Exclusion of Press and Public

To resolve that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960 the public be excluded from the meeting during consideration of the following items by reason of the confidential nature of the items.  Proceedings, apart from any resolutions passed, shall remain confidential.

17. Councillor Vacancies

To select three co-opted members for Penryn Town Council – 2 x Penryn Ward, 1 x Bissom Ward

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Minutes

The numbering of minutes is sequential and continues from the previous meeting’s minutes, the numbering restarts at the Annual Meeting of the Council.

MINUTES OF THE MEETING OF THE COUNCIL OF PENRYN HELD ON MONDAY 5 JULY 2021 AT 7:15PM IN THE TEMPERANCE HALL (TEETOTAL HALL), PENRYN

 

Councillors present:  Tucker (Town Mayor), May (Deputy Mayor), Bennett, Grant, Hanks, Harrison, Kirby, Langan, Milan, Ronchetti, Wenmoth, Widdon and Williams

In Attendance:  Helen Perry (Town Clerk), Linda Body (Administration Officer) and six members of the public

Prior to the commencement of the meeting, Councillors met with candidates who wished to be considered for co-option

41. Apologies

There were no apologies for absence, all Councillors were present.

42. Declarations of Interest and Dispensations

There were no declarations of interest or requests for dispensations.

43. Public Participation

No requests had been received from members of the public wishing to speak at the meeting.

44. Minutes

RESOLVED that minute numbers 19 to 40 of the meeting of the Council held on 7 June 2021 were approved and signed as a correct record

Proposed by Councillor Langan and seconded by Councillor Grant

45. Committee Minutes

The minutes of the meeting of the Events Committee held on 1 June 2021 were noted.

The minutes of the meeting of the Staffing Committee held on 14 June 2021 were noted.

The minutes of the  meeting of the Planning Committee held on 21 June 2021 were noted.

46. Correspondence

The Town Clerk reported;

SSE – have been to inspect the faulty lights in Permarin Car Park and suspect that there is an underground fault on the cables feeding the lights.  SSE are investigating the issue further, worst case scenario the car park may need to be excavated to lay replacement cables

47. Mayor’s Announcements and Engagements

The Town Mayor, Councillor Tucker confirmed that she had attended one engagement since the last meeting – afternoon tea with the Mayor’s Chaplain the Reverend Amanda Evans.

48. Representations by Cornwall Council Members and Reports from Councillors Attending External Meetings

Cornwall Councillor Widdon reported;

• Emergency Accommodation – posh portacabins may be placed in Commercial Road Car Park, to help improve the homeless situation.
• Community Network Panel – a presentation was given on the LCWIP (Local Cycling and Walking Infrastructure Plan) for improving walking and cycling routes. A Covid update was also given at the meeting

Councillor Hanks reported;

• Businesses in Penryn – that she is working on improving the business networking within Penryn.

49. Town Clerk Report

The Town Clerk’s report was noted.

The Clerk updated members on the Neighbourhood Plan Referendum – the date has been changed from 12 August and will now take place on the 19 August 2021, subject to all polling stations being available.

50. Accounts – 1 April to 30 April 2021

RESOLVED that the list of accounts paid and the monthly statement for the period 1 to 30 April 2021 be approved.

Proposed by Councillor May and seconded by Councillor Wenmoth

51. Accounts – 1 May to 31 May 2021

RESOLVED that the list of accounts paid and the monthly statement for the period 1 to 31 May 2021 be approved.

Proposed by Councillor Langan and seconded by Councillor Wenmoth

52. Community Grants

There were two requests for a Community Grants.

• Kernow Credit Union

It was RESOLVED that in accordance with sections 1-8 of Part 1 of the Localism Act 2011 (General Power of Competence), a grant of £300 be awarded to the Kernow Credit Union for the printing of leaflets and flyers to raise awareness of the service.

Proposed by Councillor May and seconded by Councillor Bennett

• Falmouth Age Concern (Befriending)

It was RESOLVED that that in accordance with sections 1-8 of Part 1 of the Localism Act 2011 (General Power of Competence), a grant of £500 be awarded to Falmouth Age Concern (Befriending) to assist with the telephone befriending programme and other support services.

Proposed by Councillor Wenmoth and seconded by Councillor Grant

53. Re-allocation of Mayor Making Budget

RESOLVED that;

• a)  The Mayor Making Reception Budget of £500 is reallocated to be used for the civic awards presentation evening and associated costs.
• b)  A date is set for the event once more details are known about the lifting of the covid restrictions.

Proposed by Councillor Wenmoth and seconded by Councillor Grant

54. Review of the Councillor Dress Code

Councillor Ronchetti opened the discussions on changing the dress code for full council meetings, following a lively debate on the pros and cons of the dress code it was RESOLVED that the dress code for full council meetings remains unchanged.

Proposed by Councillor Langan and seconded by Councillor Grant

A motion proposed by Councillor Ronchetti and seconded by Councillor Widdon, for the dress code at meetings of the full Council to no longer require male councillors to wear a jacket, shirt, and tie and for female councillors to no longer be required wear jackets was LOST.

55. Risk Management Update

The updated risk management report was noted.

56. Exclusion of Press and Public

RESOLVED that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960, the public be excluded from the meeting during the consideration of the following items by reasons of the confidential nature of the item.  Proceedings, apart from any resolutions passed, shall remain confidential.

Proposed by Councillor May and seconded by Councillor Langan

57. Councillor Vacancies

RESOLVED that following the completion of the voting process for each position and having received a majority of votes, the following candidates are confirmed as being selected to become members of Penryn Town Council: –

• Tracey Doyle – Penryn Ward
• Paul Jordan – Penryn Ward
• Lucie Hernandez – Bissom Ward

Proposed by Councillor May and seconded by Councillor Langan

There being no further business to transact the meeting was closed at 8:34pm