Closing date for Saracen Award Nominations is close of business on Monday 25 October 2021.
For further information please read the news article
We’re working on making our published documents more accessible. You may also request a published document in an alternative format.
Members of the public wishing to speak regarding items on the agenda will need to make a request to the Town Clerk before noon (12:00 pm) on the day of the meeting. Please also make sure you have read the Protocol for Public Speaking at Council Meetings.
This is a public meeting. It could be filmed or recorded by broadcasters, the media, or members of the public. We aim to ensure that members of the public are not filmed without consent but cannot guarantee it. Especially if you are speaking or taking an active role. If you are speaking during a virtual meeting with your camera switched on, it will be broadcast and recorded as part of our live stream.
To receive apologies for non-attendance
To receive declarations of interest in respect of any item on this agenda and to consider requests from Members for dispensations.
Members of public who wish to speak should contact the Town Council by 12.00p.m. on Monday 7 June 2021 to register. An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.
To receive items of correspondence relevant to the Council.
To receive a verbal update from the Town Mayor on engagements and to make any announcements
To receive an update report from the Town Clerk
To approve a list of accounts paid and the monthly statement for the period 1 March to 31 March 2021
To note the report of the internal auditor and approve the updated audit plan
To approve the Annual Governance Statement for the year ended 31 March 2021
To approve the Annual Statement of Accounts for the year ended 31 March 2021
To agree the bank signatories for the Town Council accounts
To appoint two councillors who are non-signatories to carry out an internal audit of the accounts on a quarterly basis.
To agree which suppliers can be paid by Direct Debit
To authorise the use of online payments
To consider requests for community grants
To note the attendance of the Councillors at meetings in the 2020/21 Civic year.
To discuss the RoSPA reports and decide on any actions required.
To approve the Terms of Reference for the Events Committee
The numbering of minutes is sequential and continues from the previous meeting’s minutes, the numbering restarts at the Annual Meeting of the Council.
Councillors present: Tucker (Town Mayor), May (Deputy Mayor), Bennett, Grant, Hanks, Harrison, Kirby, Langan, Milan, Ronchetti, Wenmoth, Widdon and Williams
In Attendance: Helen Perry (Town Clerk), two members of the public Mrs Andy Lambert and Mrs Janet Barker.
There were no apologies for absence, all Councillors were present.
There were no declarations of interest or requests for dispensations.
The Mayor reported that we had one member of the public requesting to speak, however an item was not on the agenda, it was therefore RESOLVED to suspend standing order 3(e) for the duration of the public participation to allow Mrs Lambert to speak about the ongoing traffic issues at West Street.
Proposed by Councillor Langan and seconded by Councillor Grant.
Mrs Lambert introduced herself and then spoke about the issue of the buses (that drive past her property in West Street), having to mount the pavement due to the inconsiderate parking of vehicles. A summary of the points raised are as follows:
A general discussion then took place with regards to the issues raised by Mrs Lambert, Councillor May gave an overview of the Community Network Panel Highways schemes, where each parish submits small highway schemes for consideration, and the consultation process that follows.
The Town Mayor asked Councillor Widdon (as the Cornwall Councillor) if she would like to address the comment raised by Mrs Lambert, Councillor Widdon reported:
Mrs Lambert wished to reiterate, that she does not own a mobile phone and does not have access to email.
Following the conclusion of Public Participation, Mrs Lambert and Mrs Barker left the meeting at 7:22pm
RESOLVED that minute numbers 164 to 179 of the virtual meeting of the Council held on 12 April 2021 were approved and signed as a correct record.
Proposed by Councillor Wenmoth and seconded by Councillor Widdon
RESOLVED that minute numbers 1 to 18 of the Annual meeting of the Council held on 24 May 2021 were approved and signed as a correct record
Proposed by Councillor Langan and seconded by Councillor Wenmoth
The Town Clerk reported;
The Town Mayor, Councillor Tucker confirmed that she had not attended any engagements since the last meeting.
Councillor Grant reported;
Cornwall Councillor Widdon reported;
Councillor Wenmoth reported;
Councillor May reported;
Councillor Hanks reported;
The Town Clerk’s report was noted, which included information regarding the Casual Vacancy.
The Town Clerk confirmed that the repair to the Cemetery Wall has been completed.
RESOLVED that the list of accounts paid and the monthly statement for the period 1 to 31 March 2021 be approved.
Proposed by Councillor Langan and seconded by Councillor Widdon
The following documents were noted by the Council:
It was RESOLVED that the Annual Governance Statement for the financial year ended 31 March 2021 be approved and signed by the Town Mayor and the Town Clerk.
Proposed by Councillor Widdon and seconded by Councillor Ronchetti
RESOLVED that the Accounting Statements for the financial year ended 31 March 2021 be approved and signed by the Town Mayor, having previously been signed by the Responsible Financial Officer.
Proposed by Councillor Langan and seconded by Councillor Williams
Councillors Bennett and Wenmoth confirmed they are happy to remain as signatories on the account.
It was RESOLVED that;
Proposed by Councillor May and seconded by Councillor Wenmoth
RESOLVED that Councillors Kirby and Milan be appointed as the Councillor internal auditors for the 2021/22 financial year
Proposed by Councillor Tucker and seconded by Councillor Wenmoth
RESOLVED that the following suppliers continue to be paid by direct debit
Proposed by Councillor Langan and seconded by Councillor Grant
RESOLVED that the Council approves the continued use of BACS, Online/internet, and CHAPS for making payments.
Proposed by Councillor May and seconded by Councillor Langan
There was one request for a Community Grant from Penryn Primary Academy for the installation of a community defibrillator outside of the school grounds.
It was RESOLVED that a grant of £576 be awarded to cover the first three years monitoring, and that the grant is paid after the defibrillator has been received.
Proposed by Councillor Widdon and seconded by Councillor May
The Councillor attendance records for the 2021/22 civic (municipal) year were noted.
The RoSPA Inspection reports for the Memorial Garden and Glasney were noted, it was requested that a spreadsheet is compiled showing the maintenance jobs that still need to be completed.
RESOLVED that the Terms of Reference for the Events Committee are adopted.
Proposed by Councillor May and seconded by Councillor Langan
There being no further business to transact the meeting was closed at 7:45 pm.