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When and where

  • Date: 24.05.2021
  • Time: 7:00 pm
  • Location: Temperance Hall (Teetotal Hall), Lower Market Street, Penryn

Documents

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Public participation

Members of the public wishing to speak regarding items on the agenda will need to make a request to the Town Clerk before noon (12:00 pm) on the day of the meeting. Please also make sure you have read the Protocol for Public Speaking at Council Meetings.

This is a public meeting. It could be filmed or recorded by broadcasters, the media, or members of the public. We aim to ensure that members of the public are not filmed without consent but cannot guarantee it. Especially if you are speaking or taking an active role. If you are speaking during a virtual meeting with your camera switched on, it will be broadcast and recorded as part of our live stream.


Agenda

1. Election of the Town Mayor for the Municipal Year 2021/22

  1. To elect the Town Mayor (Chairman) for the ensuing Municipal year and to receive the Statutory Declaration of Acceptance of Office.
  2. To receive the retiring Town Mayor’s address
  3. To receive the Town Mayor’s address.

2. Vote of Thanks

To consider the following resolution:

“That the thanks of this Council be tendered to Councillor Wenmoth for the able and efficient way that he has discharged his duties as Town Mayor during the 2020-2021 Municipal year”

3. Election of the Deputy Town Mayor for the Municipal Year 2021/22

To elect the Town Mayor for the ensuing Municipal year

4. Apologies

To receive apologies for non-attendance

5. Declarations of Interest and Dispensations

To receive declarations of interest in respect of any item on this agenda and to consider requests from Members for dispensations.

6. Public Participation

Members of public who wish to speak should contact the Town Council by 12.00p.m. on Monday 24 May 2021 to register.  An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.

7. To Note the Receipt of the Declarations of Acceptance of Office in Accordance with Section 83 of the Local Government Act 1972

A person elected to the office of parish Councillor shall, before or at the first meeting of the parish council after his election; or if the council at that meeting so permit, before or at a later meeting fixed by the council; make in the presence of the proper officer of the council and deliver to the council a declaration of acceptance of office and if he fails to do so his office shall thereupon become vacant.

8. To Confirm the Appointments of Mayor’s Chaplain, Mayor’s Warden, Mace Bearers and Town Crier

  • Mayor’s Chaplain – To be confirmed
  • Mayor’s Warden – Annie Jones
  • Mace Bearers – Duane Glasby and Norman Hunter
  • Town Crier – Jim Henderson

9. Amalgamation of The Climate Emergency Group And Neighbourhood Plan Steering Group with the Planning Committee

To consider a proposal to wind-up the Climate Emergency Working Party and the Neighbourhood Plan Steering Group, and for the areas to come under the remit of the Planning Committee.  Details on page 4 of the agenda pack.

10. Appointments to Committees

To appoint standing committees for the ensuing Municipal year:

  • Planning Committee (currently all councillors)
  • Staffing Committee (six councillors)
  • Events Committee (six councillors)

The Town Mayor and Deputy Town Mayor will be members on all standing committees.

11. Appointments to Outside Bodies

To confirm Councillor appointments to outside bodies.  Details on pages 5 and 6 of the agenda pack.

12. Review of Inventory of Land and Buildings, Owned or Maintained by the Council

To confirm the list below of land and buildings, owned or maintained by the Council:

 Buildings/Areas Owned by the Town Council

  • Town Hall (Grade 2* listed building), Higher Market Street, Penryn
  • Temperance Hall (Teetotal Hall), Lower Market Street, Penryn
  • Old Gent’s Hut, Quay Hill, Penryn
  • Penryn Library, St Thomas Street, Penryn
  • Glebe Cemetery, Love Lane, Gorran Gorras, Penryn
  • Memorial Garden, Quay Hill, Penry
  • Shute Meadow Car Park, Shute Meadow, off Saracen Way, Penryn

Areas covered by Management Agreements or Leases

  • Permarin Car Park, Permarin Road, Penryn
  • Glasney Playing Field, off Brook Place, Penryn
  • Permarin Public Conveniences, Grays Yard, Penryn

13. General Power of Competence

To consider and resolve the following:

“Penryn Town Council declares that it meets the conditions, prescribed in Article 2 paragraph 2 of The Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012 (SI2012/965), and hereby resolves to adopt the General Power of Competence as provided in the Localism Act 2011 ss1-8. This declaration has effect until the Council’s Annual Meeting in 2025.

Conditions:

  • The number of elected councillors ‘equal to or greater than two-thirds of the total number of members of the council’ (rounded up), elected includes Councillors who stood for an election and were elected uncontested, but excludes appointed or co-opted councillors. – 13 elected councillors
  • The Clerk to the council must hold a recognised qualification, which must include section 7 – The General Power of Competence of CiLCA. (Certificate in Local Council Administration) – completed 12 October 2019

14. Council Vacancies and Process for Co-option

To note the two Council vacancies and agree the co-option process following the uncontested election.  Details on pages 7 and 8 of the agenda pack.

15. Casual Vacancy

To receive an update regarding the casual vacancy to replace Councillor Wall who did not take up office.  Details on page 9 of the agenda pack.

16. Code of Conduct

To adopt the new code of conduct.  Details on pages 10 to 22 of the agenda pack.

17. Calendar of Municipal Events

To agree the list of annual events which form part of the municipal calendar, which members will be asked to attend.  Details on page 23 of the agenda pack.

18. Meeting Dates for the 2021/21 Municipal Year

To agree the meeting dates for the 2021/22 municipal year (May 2021 to May 2022).  Details on pages 24 and 25 of the agenda pack.  Meeting Dates Chart of the 2021-22 Municipal Year


Minutes

The numbering of minutes is sequential and continues from the previous meeting’s minutes, the numbering restarts at the Annual Meeting of the Council.

MINUTES OF THE ANNUAL MEETING OF THE COUNCIL OF PENRYN HELD ON MONDAY 24 MAY 2021 AT 7:00PM IN THE TEMPERANCE HALL (TEETOTAL HALL), PENRYN

Councillors present:  Wenmoth, Tucker, Bennett, Grant, Hanks, Harrison, Kirby, Langan, May, Milan, Ronchetti, Widdon and Williams

In Attendance:  Helen Perry (Town Clerk), Linda Body (Administration Officer) and one member of the public

1. Election of the Town Mayor for the Municipal Year 2021/22

The Town Mayor, Councillor Wenmoth called for nominations for the election of the Town Mayor for the 2021-22 municipal year

RESOLVED that Councillor Tucker be elected as Town Mayor for the civic year 2021-22.

Proposed by Councillor Langan and seconded by Councillor Harrison

Councillor Tucker read aloud and signed the declaration of Acceptance of Office, which was then countersigned by the Town Clerk.  The newly elected Town Mayor, Councillor Tucker took the Chair for the remainder of the meeting.

The retiring Mayor, Councillor Wenmoth gave a brief resume of his year in office, which had thrown-up many challenges due to the covid-19 pandemic with the sad loss of some of the citizens of the Town.  He thanked his Mayoress Tracey Doyle for her support over the past two years, the Town Clerk and Town Council staff for their assistance and finally the Mayor’s Secretary for keeping him on course during his time as Mayor.

The Town Mayor, Councillor Tucker thanked Councillors for her election, Councillor Wenmoth for his encouragement, guidance, and support, and commented that she is also looking forward to working with everyone over the coming year.

2. Vote of Thanks

RESOLVED that the thanks of this Council be tendered to Councillor Wenmoth for the able and efficient way that he has discharged his duties as Town Mayor during the 2020-2021 municipal year.

Proposed by Councillor Bennett and seconded by Councillor Widdon

3. Election of the Deputy Town Mayor for the Municipal Year 2021/22

RESOLVED that Councillor May be elected as Deputy Town Mayor for the municipal year 2021-22.

 Proposed by Councillor Wenmoth and seconded by Councillor Milan

4. Apologies

There were no apologies for absence, all Councillors were present.

5. Declarations of Interest and Dispensations

There were no declarations of interest or requests for dispensations.

6. Public Participation

No requests had been received from members of the public wishing to speak at the meeting

7. To Note the Receipt of the Declarations of Acceptance of Office in Accordance with Section 83 of the Local Government Act 1972

The Town Clerk confirmed that all 13 members had signed and returned their declarations of acceptance of office.

8. To Confirm the Appointments of Mayor’s Chaplain, Mayor’s Warden, Mace Bearers and Town Crier

The Town Mayor, Councillor Tucker confirmed her mayoral appoints: –

  • Mrs Annie Jones – Mayor’s Warden
  • Jim Henderson – Town Crier
  • Duane Glasby and Norman Hunter – Sergeants at Mace (Mace Bearers)
  • Reverend Amanda Evans – Mayor’s Chaplain

The Town Mayor confirmed her charity for the 2021-22 municipal year as Penryn Football Club.

9. Amalgamation of The Climate Emergency Group And Neighbourhood Plan Steering Group with the Planning Committee

RESOLVED that the Climate Emergency Group and Neighbourhood Plan Steering Groups be wound-up, and for the areas to come under the remit of the Planning Committee.

Proposed by Councillor Widdon and seconded by Councillor Langan

10. Appointments to Committees

RESOLVED that;

  1. All Councillors are appointed to the Planning Committee
  2. Councillors Tucker, May, Bennett, Grant, Langan and Wenmoth be appointed to the Staffing Committee
  3. Councillors Tucker, May, Hanks, Harrison, Kirby, Milan, Wenmoth and Williams be appointed to the Events Committee

Proposed by Councillor Langan and seconded by Councillor May

11. Appointments to Outside Bodies

RESOLVED that Councillors are appointed to outside bodies as listed below;

  • Falmouth & Penryn Community Network Panel – Cllr Hanks
  • Falmouth & Penryn Conservation Areas Advisory Committee – Cllr Grant
  • Falmouth & Penryn Foodbank – Cllr Bennett
  • Friends of Falmouth Hospital – Cllr Tucker (Town Mayor)
  • Maritime Line Forum – Cllr May (substitute Cllr Tucker)
  • Penryn & District Twinning Association – Cllr Tucker (Town Mayor) and the remaining position to be filled at a later date
  • Penryn Museum Society – Cllrs Kirby and Wenmoth
  • Penryn Town Local Trust – Representatives as per deed of trust: Cllrs Tucker (Town Mayor), May (Deputy Town Mayor), Wenmoth (immediate past Mayor)
  • Place Shaping – Cllrs Hanks, May and Ronchetti
  • Stuart Stephen Memorial Hall Trustees – Cllrs Bennett, Langan, Milan, Tucker, Wenmoth and Williams
  • University Forum – Cllrs Kirby and Widdon
  • West Cornwall CCTV Group – Cllr Langan

Proposed by Councillor May and seconded by Councillor Langan

12. Review of Inventory of Land and Buildings, Owned or Maintained by the Council

The list of inventory of land and buildings, owned or maintained by the Council as itemised below, was noted.

Buildings/Areas Owned by the Town Council

  • Town Hall (Grade 2* listed building), Higher Market Street, Penryn
  • Temperance Hall (Teetotal Hall), Lower Market Street, Penryn
  • Old Gent’s Hut, Quay Hill, Penryn
  • Penryn Library, St Thomas Street, Penryn
  • Glebe Cemetery, Love Lane, Gorran Gorras, Penryn
  • Memorial Garden, Quay Hill, Penry
  • Shute Meadow Car Park, Shute Meadow, off Saracen Way, Penryn

Areas covered by Management Agreements or Leases

  • Permarin Car Park, Permarin Road, Penryn
  • Glasney Playing Field, off Brook Place, Penryn
  • Permarin Public Conveniences, Grays Yard, Penryn

13. General Power of Competence

Penryn Town Council declares that it meets the conditions (listed below), prescribed in Article 2, Paragraph 2 of The Parish Councils (General Power of Competence (Prescribed Conditions) Order 2012 (SI2012/965), and hereby RESOLVES to adopt the General Power of Competence as provided in the Localism Act 2011 ss1-8 until the next relevant Annual Meeting of the Council (scheduled for May 2025).

  • The number of elected councillors ‘equal to or greater than two-thirds of the total number of members of the council’ (rounded up), elected includes Councillors who stood for an election and were elected uncontested, but excludes appointed or co-opted councillors.
  • The Clerk to the council must hold a recognised qualification, which must include section 7 – The General Power of Competence of CiLCA (Certificate in Local Council Administration)

Proposed by Councillor Widdon and seconded by Councillor May

14. Council Vacancies and Process for Co-option

The Town Clerk confirmed, the two seats not filled at the election will be filled by co-option, with one seat in each ward i.e. Penryn Ward and Bissom Ward

RESOLVED that the process for co-option be an informal meeting (meet and greet) with interested parties, prior to the July Council meeting, and the procedure be advertised on our website and social media.

Proposed by Councillor May and seconded by Councillor Wenmoth

A motion proposed by Councillor Widdon and seconded by Councillor Ronchetti, for the Council to meet interested parties individually prior to the July Council meeting was LOST.

15. Casual Vacancy

The Casual Vacancy report was noted.

The Town Clerk confirmed that the official notice for the casual vacancy to replace Ashley Wall, who was unable to take up the position due to relocating, has not been received.

16. Code of Conduct

RESOLVED that the Town Council adopts the Members Code of Conduct with the changes recommended by CALC (as circulated).

Proposed by Councillor Widdon and seconded by Councillor Wenmoth

17. Calendar of Municipal Events

RESOLVED that the calendar of municipal events for the 2021-22 municipal year be approved

Proposed by Councillor Grant and seconded by Councillor May

18. Meeting Dates for the 2021/21 Municipal Year

RESOLVED that the list of meeting dates for the 2021-22 municipal year be approved

Proposed by Councillor Langan and seconded by Councillor Williams

There being no further business to transact the meeting was closed at 7:45 pm.