Full Council Meeting 1 March 2021

Agenda

1. Apologies

To receive apologies from members

2. Declarations of interest

To receive declarations of interest in respect of any items on the agenda

3. Dispensations

 

4. Public participation

An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.

5. Council minutes

To approve as a correct record, minutes 121 to 138 of the virtual meeting of the Council held on 1 February 2021. Details on pages 4 to 7 of the agenda pack.

6. Committee and working group minutes

To note the minutes of the virtual meeting of the Planning Committee held on 15 February 2021. Details on pages 8 to 10 of the agenda pack.

7. Minutes from outside groups

To note the minutes of the Penryn Place Shaping Board for the following dates:

• 2 December 2020. Details on pages 11 to 12 of the agenda pack.
• 6 January 2021. Details on pages 13 to 15 of the agenda pack.
• 3 February 2021. Details on pages 16 to 18 of the agenda pack.

8. Correspondence

To receive items of correspondence relevant to the Council

9. Mayor’s announcements and engagements

To receive a verbal update from the Town Mayor on engagements and to make any announcements.

10. Representations by Cornwall Council members and reports by Councillors attending external meetings

11. Town Clerk Report

To receive an update report from the Town Clerk. Details on page 19 of the agenda pack.

12. Accounts

To approve a list of accounts paid and the monthly statement for the period 1 to 31 January 2021. Details on pages 20 to 29 of the agenda pack.

13. Community Grants

To consider requests for community grants. Details on pages 30 to 31 of the agenda pack.

14. Mural – Station Wall

To discuss a proposal to have a mural on the wall by the bus shelter at Station Road. Details on page 32 of the agenda pack.

15. St Gluvias Hall letter

To discuss the issues raised in the letter from St Gluvias presented at the Council meeting held on 1 February 2021. Details on pages 33 to 35 of the agenda pack.

16. Grit bin replacement

To approve the replacement of the grit bin at Saracen Way. Details on page 36 of the agenda pack.

17. Councillor virtual fair and induction pack for the new Council

To receive an update on the virtual Councillor Fair and the induction pack for the new council. Details on page 37 of the agenda pack.

18. Exclusion of public and press

To resolve that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960 the public be excluded from the meeting during consideration of the following items by reason of the confidential nature of the items. Proceedings, apart from any resolutions passed, shall remain confidential.

19. Easement Permarin Car Park

To discuss a request for an easement through Permarin Car Park.

20. Tender for Grounds Maintenance

To appoint a contractor for Grounds Maintenance for a period of 3 years following completion of the tender process.

21. Appoint a weed spraying contractor – 2021/22

To appoint a contractor to carry out the weed spraying for the 2021/2022 financial year.

22. Ramp removal

To appoint a contractor to remove the ramp outside the Town Hall entrance.

23. Electrical works – Town Hall

To appoint an electrical contractor to complete the works following the five year inspections.

24. Electrical works – Library

To appoint an electrical contractor to complete the works following the five year inspections.

25. Website

To agree the transfer of the Town Council’s website to another provider and the associated costs.

Minutes

The numbering of minutes is sequential and continues from the previous meeting’s minutes.

139. Apologies

Apologies for absence were received from Councillors H May (work) and Rickard (ill). Councillors Peters and Ruby were absent, no apology given. Cornwall Councillor John Symons also put in his apologies (other council business).

140. Declarations of interest

Councillor Edwards declared a disclosable pecuniary interest in agenda item 22 – Ramp Removal as he has submitted a quotation. He further declared a non-registrable interest in agenda items 23 – Electrical Works (Town Hall) and 24 – Electrical Works (Library)

Councillor Garrett declared a disclosable pecuniary interest in agenda item 25 – Website.

Councillor McSorley declared a disclosable pecuniary interest in agenda item 19 – Easement Permarin Car Park.

141. Dispensations

There were no requests for dispensations.

142. Public participation

No requests had been received from members of the public wishing to speak at the meeting.

143. Council minutes

RESOLVED that minute numbers 121 to 138 of the virtual meeting of the Council held on 1 February 2021 were approved and signed as a correct record. Proposed by Councillor Langan and seconded by Councillor Edwards.

144. Committee and working group minutes

The minutes of the virtual meeting of the Planning Committee held on 15 February 2021 were noted.

145. Minutes from outside groups

The minutes of the virtual meeting of the Penryn Place shaping Board held on 2 December 2020, 6 January 2021 and 3 February 2021 were noted.

Councillor Widdon mentioned that she would like to be involved with Place Shaping.

146. Correspondence

The Clerk reported that three items of correspondence had been received.

1. Application PA19/10381 Pen Bethan – Kergilliack – the application will be presented at Cornwall Council’s Planning Committee on 8 March 2021, we have been asked if we would like to register to speak on the application. Councillor Langan confirmed that he is happy to speak at the committee meeting.
2. Cornwall Climate Emergency DPD – is available for consultation from 2 February to 5 pm on 16 April 2021, the item will be added to the planning agenda to enable a response to be submitted from the Council.
3. Mylor Neighbourhood Plan – a request for comments from the Town Council on the Mylor NHP has been received, the item will be added to the planning agenda to enable the comments to be submitted by 22 March.

147. Mayor’s announcements and engagements

The Mayor updated members on the three virtual meetings that he had attended.

The Mayor also gave an overview of the ‘history walk free application’ which is being developed by a company to enable members of the public to follow walks around the area using their mobile phone.

148. Representations by Cornwall Council members and reports by Councillors attending external meetings

Councillor M May reported;

• Budget – the Cornwall Council budget was agreed upon with a 4.99% increase. 3% for adult social care and 1.99% for other budget lines.
• Town Events – a meeting to discuss if the Town Events will take place, is scheduled for the 9 March.
• Tour of Britain – is due to take place on 5 September, the cyclists will go along Commercial Road.

149. Town Clerk Report

The report from the Town Clerk was noted.

150. Accounts

RESOLVED that the list of accounts paid and the monthly statement for the period 1 to 31 January 2021 be approved.

Proposed by Councillor Langan and seconded by Councillor Widdon.

151. Community Grants

RESOLVED that, in accordance with sections 1-8 of Part 1 of the Localism Act 2011 (General Power of Competence), a grant of £500 is awarded to Cornwall Search Dogs.

Proposed by Councillor M May and seconded by Councillor McSorley.

152. Mural – Station Wall

A discussion took place regarding the benefits and disadvantages of having a mural on the wall next to the bus shelter at Penryn Train Station.

RESOLVED that;

• Confirmation is sought from Cornwall Council that they give permission for the Town Council to arrange the installation of a mural on the wall.
• The mural idea is publicised, requesting artists to contact the Town Council if they are interested in being considered.
• A response is sent to the original artist who approached the Council, informing them of the decision.
• The item is added to the April council agenda for further discussion.

Proposed by Councillor Wenmoth and seconded by Councillor Widdon.

153. St Gluvias Hall letter

To discuss the issue raised within the letter from Annie Jones of St Gluvias Community Hall, with regards to the following:

“We are asking the council to lead on bringing together all the stakeholders in Penryn, to discuss the aims and work alongside young people, to develop a plan for when the Covid lockdown is over”

RESOLVED that;

• The Town Council forms a group of stakeholders/interested parties
• The group is formed following the election of the new council members in May 2021

Proposed by Councillor McSorley and seconded by Councillor M May.

154. Grit bin replacement

The Town Clerk confirmed that the new price list for the supply of grit bins had been received. Resolved to purchase a replacement 0.28m3 grit bin filled with salt for the damaged bin at Saracen Place for a cost of £214.81+VAT.

Proposed by Councillor Langan and seconded by Councillor M May.

155. Councillor virtual fair and induction pack for the new Council

The report regarding the virtual fair and induction pack for the new council was noted. The following members would speak at the virtual councillor fair:

• Councillor Wenmoth – Introduction and Civic duties
• Councillor Langan – Planning
• Councillor Garrett – Climate Change
• Councillor M May – Town Events

156. Exclusion of the press and public

RESOLVED that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960, the public be excluded from the meeting during the consideration of the following items by reasons of the confidential nature of the item. Proceedings, apart from any resolutions passed, shall remain confidential.

Proposed by Councillor Tucker and seconded by Councillor McSorley.

157. Easement Permarin Car Park

RESOLVED to refuse an easement over the car park until such a time as the developer specifies their request in detail, including access during the build phase.

Proposed by Councillor Langan and seconded by Councillor Edward.

158. Tender for Grounds Maintenance

RESOLVED that;

• Robbie’s Garden Services are appointed as the contractor for the Grounds Maintenance.
• The Town Mayor contacts the contractor to discuss the number of cuts and consider a reduction to one per month, also to consider pollinator-friendly plants

Proposed by Councillor McSorley and seconded by Councillor Edwards.

159. Appoint a weed spraying contractor – 2021/22

RESOLVED that Falmouth Town Council are appointed as the weed spraying contractor for the 2021/22 financial year at a cost of £1,947.77 +VAT

Proposed by Councillor Langan and seconded by Councillor Tucker.

160. Website

Having earlier in the meeting declared a disclosable pecuniary interest Councillor Garrett left the meeting for the duration of the following item and did not take part in the discussion or the vote.

RESOLVED that Penryn Town Council;

• Suspend financial regulation 11.1h to strive to get three quotations.
• Enters into a contract with Aubergine 262 for the supply of its website, at an estimated cost of £1573 for Year 1, with estimated ongoing costs of £498
• The Town Council purchases the domain penryn-tc.gov.uk
• Piran Technologies update the Council’s email address for the new Council (May 2021) with the @penryn-tc.gov.uk
• Appoint Mike Hewett as Project Manager and to complete the three phases as per the quotation – Phase 1 £1753.75, Phase 2 £833.75, and Phase 3 (optional) £345

Proposed by Councillor Widdon and seconded by Councillor Langan.

Following the above resolution, Councillor Garrett returned to the meeting.

161. Ramp removal

Having earlier in the meeting declared a disclosable pecuniary interest Councillor Edwards left the meeting for the duration of the following item, and did not take part in the discussion or the vote. Councillor Edwards also declared non-registrable interests in the Electrical Works for the Town Hall and Library. Councillor Edwards did not return to the meeting.

RESOLVED that Cornwall Building Restoration be appointed to remove the ramp at the entrance to the Town Hall and to make good/repair the surface beneath for the sum of £770.

Proposed by Councillor Langan and seconded by Councillor Garrett.

162. Electrical works – Town Hall

RESOLVED that Brighthouse Electrical Ltd be appointed as the contractor to carry out the works to the Town Hall electrics at a cost of £3,080 +VAT

Proposed by Councillor Widdon and seconded by Councillor Langan.

163. Electrical works – Library

RESOLVED that Brighthouse Electrical Ltd be appointed as the contractor to carry out the works to the Library electrics at a cost of £3,480 +VAT

Proposed by Councillor McSorley and seconded by Councillor M May.

There being no further business to transact the meeting was closed at 8:45 pm.