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When and where

  • Date: 01.02.21
  • Time: 7:00 pm
  • Location: Virtual meeting on Zoom

Documents

We’re working on making our published documents more accessible. You may also request a published document in an alternative format.


Live stream

This meeting will be broadcast live on the Penryn Town Council YouTube channel. The stream will start at 7:00 pm. A recording of the live stream will be available to watch after the meeting has ended.


Public participation

Members of the public wishing to speak regarding items on the agenda will need to make a request to the Town Clerk before noon (12:00 pm) on the day of the meeting. Please also make sure you have read the Protocol for Public Speaking at Council Meetings.

This is a public meeting. It could be filmed or recorded by broadcasters, the media, or members of the public. We aim to ensure that members of the public are not filmed without consent but cannot guarantee it. Especially if you are speaking or taking an active role. If you are speaking during a virtual meeting with your camera switched on, it will be broadcast and recorded as part of our live stream.


Agenda

1. Apologies

To receive apologies from members

2. Declarations of interest

To receive declarations of interest in respect of any items on the agenda

3. Dispensations

 

4. Public participation

An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.

5. Council minutes

To approve as a correct record, minutes 107 to 120 of the virtual meeting of the Council held on 4 January 2021. Details on pages 3 to 5 of the agenda pack.

6. Committee and working group minutes

To note the minutes of the virtual meeting of the Planning Committee held on 18 January 2021. Details on pages 6 to 8 of the agenda pack.

To note the minutes of the virtual meeting of the Climate Emergency Group held on 11 January 2021. Details on pages 9 to 11 of the agenda pack.

7. Correspondence

To receive items of correspondence relevant to the Council

8. Mayor’s announcements and engagements

To receive a verbal update from the Town Mayor on engagements and to make any announcements.

9. Representations by Cornwall Council members and reports by Councillors attending external meetings

10. Town Clerk Report

To receive an update report from the Town Clerk. Details on page xx of the agenda pack.

11. Accounts

To approve a list of accounts paid and the monthly statement for the period 1 to 31 December 2020. Details on pages 13 to 24 of the agenda pack.

12. Investment Policy review

To review the Council’s Investment Policy. Details on pages 25 to 27 of the agenda pack.

13. Code of Conduct Consultation

To consider submitting a response to the Code of Conduct Consultation by the closing date of 18 February 2021. Details on pages 28 to 55 of the agenda pack.

14. Reallocation of budget funds

To approve the reallocation of the £3,000 in the 2021/22 budget for Commercial Road Enhancement (CIL bid). Details on pages 56 of the agenda pack.

15. Elections timetable

To note the provisional timetable for the elections scheduled for May 2021. Details on pages 57 of the agenda pack.

16. Town events

To discuss the Town Events for 2021. Details on pages 57 of the agenda pack.

17. Exclusion of public and press

To resolve that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960 the public be excluded from the meeting during consideration of the following items by reason of the confidential nature of the items. Proceedings, apart from any resolutions passed, shall remain confidential.

18. CCTV

To discuss the provision of CCTV within the Town Centre

Minutes

The numbering of minutes is sequential and continues from the previous meeting’s minutes.

121. Apologies

Apologies for absence were received from Councillors Wenmoth (ill) and Rickard (ill). Councillor Ruby was absent, no apology given.

122. Declarations of interest

There were no declarations of interest.

123. Dispensations

There were no requests for dispensations.

124. Public participation

No requests had been received from members of the public wishing to speak at the meeting.

125. Council minutes

RESOLVED that minute numbers 107 to 120 of the virtual meeting of the Council held on 4 January 2021 were approved and signed as a correct record. Proposed by Councillor Langan and seconded by Councillor M May.

112. Committee and working group minutes

The minutes of the virtual meeting of the Planning Committee held on 18 January 2021 were noted.

The minutes of the virtual meeting of the Climate Emergency Group held on 11 January 2021 were noted.

Councillors Bennett and McSorley joined the meeting.

113. Correspondence

Email from Mr Kemp – raising concerns regarding the premises currently known as Gabor’s, possibly being used in the future as a late-night kebab shop.

Letter from Annie Jones (St Gluvias Hall) – raising concerns about young people congregating in front of St Gluvias Hall, the letter also raised concerns about the wellbeing of the youngsters.

After a lengthy discussion, it was RESOLVED that the issues in the letter be discussed at the March 2021 council meeting and that Annie Jones is notified of the decision.

Proposed by Councillor M May and seconded by Councillor Langan.

Road Closures – the Town Clerk notified members of two confirmed road closures one at West Street (15 Feb to 18 Feb 9:30 am to 4 pm) and the other at Lower Market Street (14 Feb 9:30 am to 4:30 pm).

114. Mayor’s announcements and engagements

As the Town Mayor was ill and unable to attend the meeting there was no report to present.

115. Representations by Cornwall Council members and reports by Councillors attending external meetings

Councillor M May reported;

  • Making Space for Nature – have confirmed they planted the three trees on the henge/doorstep green, due to the area being used by the community events the tree will be relocated nearby on Cornwall Housing Land.
  • Bollards (Saracen Way) – complaints have been received from residents about vehicles parking on the grassed area just down from the garages, and Cornwall Housing are looking at the possibility of installing wooden bollards to prevent parking on the grass.
  • Cornwall Housing Property Purchase – seven properties have been identified that they would like to purchase for temporary accommodation.
  • Vaccinations – members of the public who are eligible to receive the covid vaccine will now have two choices of where they can get vaccinated, one of the two hubs (Stithians or Wadebridge) or their Doctors surgery.
  • Potholes – reminder that any potholes that have appeared due to the recent bad weather, can be reported via the Town Council offices or direct to Cornwall Council.
  • Litter – have reported the litter issues by Rowes Bakery (Kernick Road) and at Alderwood Parc

Councillor Garrett reported;

  • University Sharing Forum – 15 to 25% of students are back on site, currently all teaching is online, the summer term might be extended.
  • Laptops in Schools – Councillor M May confirmed that, before Christmas she had spoken with the Headmaster at Penryn Primary Academy and they are expecting a delivery of IT equipment early in the New Year. Councillor Widdon confirmed that all students at Penryn College have been issued with iPads prior to the pandemic, and that dongles have also been issued to students who experience problems with an internet connection.
  • Communities Newsletter – consideration should be given to producing a joint newsletter when the lockdown ends.

130. Town Clerk Report

The report from the Town Clerk was noted.

Councillor Edwards updated members on the progress of the flooring at the entrance of the Town Hall the main points raised were:

  • Few issues with the beams with woodworm and water ingress
  • Barely anything remaining of the joists by the front door
  • Water soaking through the wall, possibly due to the increase in height of the road.
  • Some repointing is required

Councillor M May reported that there is an issue with water collecting in front of the access ramp. Councillor Edwards will investigate the issue and report back to the council.

131. Accounts

RESOLVED that the list of accounts paid and the monthly statement for the period 1 to 31 December 2020 be approved.

Proposed by Councillor M May and seconded by Councillor Langan.

132. Investment Policy review

RESOLVED that the following change be made to the policy:

  • The second sentence of the first paragraph under the ‘policy heading’, the word ‘Consideration’ is replaced with ‘Preference’.

Proposed by Councillor Widdon and seconded by Councillor Garrett.

133. Code of Conduct Consultation

RESOLVED that the Town Council supports the proposed changes to the Code of Conduct as circulated in the document ‘Code of Conduct 2020 review’.

Proposed by Councillor Langan and seconded by Councillor Widdon.

The Town Clerk will also request clarification on what ‘refresher’ code of conduct training entails.

134. Reallocation of budget funds

RESOLVED that due to an unsuccessful CIL bid, the funds allocated in the 2021/22 budget for the Greening of Commercial Road be re-allocated towards the Place Shaping Scheme.

Proposed by Councillor Langan and seconded by Councillor Peters.

135. Elections timetable

The elections timetable was noted.

The Town Clerk confirmed that the current government advice is that elections will proceed on 6 May 2021, at present four polls are due to take place:

  1. Cornwall Council Elections
  2. Town and Parish Councils
  3. Police and Crime Commissioner
  4. Penryn Neighbourhood Plan Referendum

Councillor M May and the Town Clerk gave an overview of the rules during purdah (the pre-election period).

136. Town events

A discussion took place regarding the proposed Town Events for 2021, current indications are that schools may return on 8 March, giving some hope that the events scheduled for later in the year may be able to proceed.

The Town Clerk confirmed that road closure requests should be submitted at least 12 weeks prior to an event, which means for the carnival to proceed, the application would need to be submitted no later than the middle of April.

137. Exclusion of the press and public

RESOLVED that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960, the public be excluded from the meeting during the consideration of the following items by reasons of the confidential nature of the item. Proceedings, apart from any resolutions passed, shall remain confidential.

Proposed by Councillor Peters and seconded by Councillor Langan.

138. CCTV

RESOLVED that following the expiration of the existing CCTV contract in May 2021, the Town Council renews the contract for a period of four years.

Proposed by Councillor Langan and seconded by Councillor Peters.

There being no further business to transact the meeting was closed at 8:52 pm.