Full Council Meeting 12 September 2022

When and where

Date: 12.09.2022
Time: 7:00 pm
Location: Council Chamber, Town Hall, Higher Market Street, Penryn TR10 8LT

Documents

Meeting agenda pack (PDF)
Meeting minutes (PDF) – Please note: minutes remain as a draft until approved at the next Council meeting.

We’re working on making our published documents more accessible. You may also request a published document in an alternative format.

Public participation

Members of the public wishing to speak regarding items on the agenda will need to make a request to the Town Clerk before noon (12:00 pm) on the day of the meeting. Please also make sure you have read the Protocol for Public Speaking at Council Meetings.

This is a public meeting. It could be filmed or recorded by broadcasters, the media, or members of the public. We aim to ensure that members of the public are not filmed without consent but cannot guarantee it. Especially if you are speaking or taking an active role. If you are speaking during a virtual meeting with your camera switched on, it will be broadcast and recorded as part of our live stream.

Agenda

1. Apologies

To receive apologies for non-attendance

2. Declarations of Interest and Dispensations

To receive declarations of interest in respect of any item on this agenda and to consider requests from Members for dispensations.

3. Public Participation

Members of public who wish to speak should contact the Town Council by 12.00p.m. on Monday 12 September 2022 to register. An opportunity for members of the public to address the Town Council concerning matters on the agenda. Find out more about public participation at meetings and make a request to speak.

4. Minutes

To approve as a correct record minutes 37 to 55 of the meeting of the Council held on 4 July 2022

5. Committee Minutes

To note the minutes of the meeting of the Events Committee held on 5 July 2022
To note the minutes of the meeting of the Events Committee held on 2 August 2022
To note the minutes of the meeting of the Planning Committee held on 18 July 2022
To note the minutes of the meeting of the Planning Committee held on 15 August 2022

6. Minutes from outside groups

To note the minutes of the Falmouth and Penryn Community Network Panel held on Tuesday 14 June 2022
To note the minutes of the Place Shaping Board held on 16 August 2022

7. Correspondence

To receive items of correspondence relevant to the Council.

8. Mayor’s Announcements and Engagements

To note the Mayor’s Engagements between 4 July 2022 and 11 September 2022 and to make any announcements

9. Representations by Cornwall Council Members and Reports from Councillors Attending External Meetings

To receive a report from the Cornwall Councillor(s) representing Penryn
To receive any reports from Councillors attending external meetings

10. Town Clerk Report

To receive an update report from the Town Clerk

11. Accounts – 1 June to 30 June 2022

To approve a list of accounts paid and the monthly statement for the period 1 June to 30 June 2022

12. Accounts – 1 July to 31 July 2022

To approve a list of accounts paid and the monthly statement for the period 1 July to 31 July 2022

13. External auditor’s report

To note the report of the external auditor PKF Littlejohn LLP for the financial year ended 31 March 2022

14. Community grants

To consider requests for Community Grants

Carnon Carers

15. Confirmation of Burial Fees from 1 April 2023

To confirm the burial fees from 1 April 2023

16. Review of hall hire charges

To review the hall hire charges for the 2023/24 financial year

17. Compassionate Leave Policy

To adopt the renamed Compassionate and Parental Leave Policy following the review by Ellis Whittam/Worknest.

18. S106 priorities

To review and update the S106 priorities list

19. Highways Expression of Interests

To consider submitting an Expression of Interest for highways schemes

20. Penryn and District Twinning Association

To consider if

The Town Mayor remains as honorary President of the Twinning association
The Council appoints a Councillor as a member of the Twinning Management Committee

21. Mayor of Cornwall

To consider a proposal to support the Let Cornwall Decide campaign for a county-wide referendum to be held to determine if a Mayor for Cornwall role is created.

22. Event to promote insulation of homes

To consider an event to promote the insulation of homes – Councillor Widdon

23. Penryn Town Local Trust

To note the information about Penryn Town Local Trust

24. Exclusion of Press and Public

To resolve that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960 the press and public be excluded from the meeting during consideration of the following items by reason of the confidential nature of the items. Proceedings, apart from any resolutions passed, shall remain confidential.

25. To appoint a contractor to survey the additional land owned by the Town Council at the Glebe Cemetery

To appoint a contractor to carry out a survey on the additional land to ascertain if the whole area is suitable for burials

Minutes – to follow

The numbering of minutes is sequential and continues from the previous meeting’s minutes, the numbering restarts at the Annual Meeting of the Council.